Office Services & Guest Experience Coordinator

Man Group; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Pension/401k

Paid time off

Job summary

Man Group in New York seeks a proactive Office Services Associate to welcome clients, support reception duties, and coordinate meeting room setups within a global, multidisciplinary workplace. You will assist with health and safety tasks, coordinate moves, and help manage events and communications, contributing to a smooth, well-organized office environment.

The role offers a competitive US pay range and comprehensive benefits, with opportunities to collaborate across offices and support

Qualifications

• University degree preferable.
• Reception and/or client facing experience.
• Ability to multitask and remain calm under pressure.
• Excellent written and verbal communication skills.
• Health & Safety awareness.

Responsibilities

• Welcome clients and visitors, ensuring a professional guest experience.
• Coordinate hospitality, catering, and meeting room setup for external meetings.
• Support basic VC/AV setup for client meetings as needed.
• Manage office supplies, including post, print, and stationery.
• Maintain catering supplies for tea points, meetings, and events.
• Handle switchboard calls and direct enquiries appropriately.
• Assist with access passes issuance and reconciliations.
• Coordinate third-party contractors and liaise with building management.
• Receive and distribute incoming and outgoing mail.
• Provide general support to the CRES Manager in daily operations.

Skills

Reception experience

Client facing

Multitasking

MS Outlook

Education

University degree

Tools

MS Outlook

MS Excel

MS PowerPoint

Job description

Man Group in New York seeks a proactive Office Services Associate to welcome clients, support reception duties, and coordinate meeting room setups within a global, multidisciplinary workplace. You will assist with health and safety tasks, coordinate moves, and help manage events and communications, contributing to a smooth, well-organized office environment.

The role offers a competitive US pay range and comprehensive benefits, with opportunities to collaborate across offices and support