Administrative & Office Coordinator

Brobston Group LLC; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

Brobston Group LLC is seeking an Administrative & Office Coordinator to provide operational and administrative support for the Corporate Office. You will act as the primary liaison between Executive Office leadership, local teams, and external partners, overseeing office processes, coordinating meetings and events, and supervising receptionist and administrative staff.

The role emphasizes process improvements, attention to detail, and the ability to manage multiple priorities while maintaining a

Qualifications

• Strong organizational and prioritization abilities required.
• Excellent communication and interpersonal skills.
• Experience coordinating executive support and office operations.

Responsibilities

• Maintain liaison between Executive Office leadership and internal teams.
• Oversee daily office operations and coordinate with facilities and vendors.
• Schedule meetings and corporate events; prepare reports and research.
• Identify and implement process improvements to enhance employee experience.
• Supervise reception and administrative staff to ensure coverage.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Tools

Microsoft Office

Job description

Summary

The Administrative & Office Coordinator provides operational and administrative support for the Corporate Office, acting as a primary liaison between Executive Office leadership, local teams, and external partners. This role oversees office processes, coordinates meetings and events, supports executive priorities, and supervises receptionist and administrative staff to ensure an organized and efficient workplace.

Responsibilities

• Maintain communication with Executive Office leadership and coordinate with Italian Headquarters as needed
• Oversee daily office operations, partner with Facilities and vendors for maintenance and workplace initiatives
• Coordinate scheduling, meetings, corporate events, and administrative projects; prepare reports and conduct research
• Identify and support implementation of process and workflow improvements to enhance employee experience
• Supervise, train, and allocate tasks for reception and administrative resources to ensure appropriate coverage and service levels

Requirements

• Prior experience in office management, office coordination, executive support, or similar administrative leadership role
• Experience supervising or coordinating administrative teams preferred
• Strong organizational, communication, and interpersonal skills with attention to detail
• Ability to manage multiple priorities, projects, and deadlines independently and proactively
• Proficiency in Microsoft Office Suite and office management systems; regular attendance and punctuality