Executive Office & Operations Coordinator

BlackSky; Herndon (VA); On-site; USD 73,000 - 79,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

ESPP

Job summary

BlackSky is seeking an experienced Office & Administrative Specialist to support our Herndon, VA office. You will manage day-to-day operations, front-desk activities, and guest experiences while providing professional support to the executive team.

The role emphasizes calendar management, event planning, and cross-functional collaboration, with a strong focus on security, vendor coordination, and office efficiency. This is a full-time, on-site position.

Qualifications

• At least 5 years of relevant experience providing facilities and administrative office support, including at least 2 years of experience supporting executives.
• Associate or bachelor’s degree in business administration or related field.
• Reliable transportation for on-site schedule and errands.
• Experience in event planning and management.
• Proficient with Microsoft Office Suite and calendar management in Outlook.
• Ability to learn new software tools used in a tech-forward company (Slack, Confluence, SharePoint, Adobe Acrobat).

Responsibilities

• Run daily office operations for the Herndon location in a professional, service-focused manner.
• Manage front-desk operations in a cleared facility with proper access control.
• Keep workspace and common areas clean, safe, and organized.
• Greet visitors and complete guest registration.
• Receive mail, packages, and deliveries; distribute accordingly.
• Order drinks, snacks, and office supplies; restock as needed.
• Coordinate with Facilities & Admin Operations on issues and vendors.
• Manage keycards and access for employees and facilities.
• Host in-office interviews and visits for tours; ensure positive experience.
• Plan and attend local company events; support related logistics.
• Escort errands and transportation for events; ensure timely completion.
• Update and maintain visitor processes and guidelines.

Skills

Executive support

Front-desk operations

Calendar management

Event planning

Vendor management

Multi-tasking

Clear communication

Education

Associate or bachelor’s degree in business administration

Tools

Slack

Confluence

SharePoint

Adobe Acrobat

Job description

BlackSky is seeking an experienced Office & Administrative Specialist to support our Herndon, VA office. You will manage day-to-day operations, front-desk activities, and guest experiences while providing professional support to the executive team.

The role emphasizes calendar management, event planning, and cross-functional collaboration, with a strong focus on security, vendor coordination, and office efficiency. This is a full-time, on-site position.