Executive Operations & Office Concierge (On-Site)

BlackSky; Herndon, Northern (VA, KY); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with employer matching

Paid time off and holidays

Volunteer time off

Stock purchase program

Job summary

BlackSky, a real-time intelligence company, seeks an experienced Office Administrator to run daily Herndon operations, support the executive team, and manage front-desk activities in a cleared facility. You will greet guests, handle mail and supplies, coordinate vendors, and assist with events.

This on-site role requires reliability, security awareness, and strong communication. Ideal candidates have 5+ years in facilities/admin roles, an appropriate degree, and proven event planning experience.

Qualifications

• At least 5 years of facilities and administrative office support experience, including at least 2 years supporting executives.
• Associate or bachelor’s degree in business administration or related field, or equivalent experience.
• Reliable transportation to support a fully on-site schedule.
• Previous exposure to event planning and management.
• Proficient with Microsoft Office Suite, especially calendar management in Outlook.
• Ability to navigate Slack, Confluence, SharePoint, Adobe Acrobat.
• Strong multi-tasking, time management, and problem-solving skills.
• Excellent written and verbal communication; dependable and punctual.
• Vendor relationship management experience.
• Ability to work independently as a self-starter and make sound decisions.

Responsibilities

• Run the daily office operations for our Herndon, VA location in a professional and service-focused manner.
• Manage front-desk operations in a cleared facility, ensuring all visitors, contractors, and staff follow security protocols.
• Ensure the office workspace and common areas are clean, safe, and organized.
• Greet visitors with warm hospitality and complete the guest registration process.
• Receive mail, packages, and deliveries and distribute mail to recipients.
• Order and stock drinks, snacks, and office supplies.
• Coordinate with Manager, Facilities & Admin Operations on facilities issues.
• Coordinate keycards and internal security-related systems.
• Host candidates during in-office interviews and tours for customers/partners.
• Plan and attend company local events.
• Run errands to support events and activities; use reliable transportation.
• Coordinate catering and ensure setup/takedown as required.
• Create and maintain office reference materials and processes.
• Handle confidential information with discretion.
• Provide calendar support for the executive team and process expense reports.
• Monitor, maintain, and coordinate repairs for office equipment.

Skills

Facilities & admin support

Executive support

Event planning

Calendar management (Outlook)

Multi-tasking

Communication

Independent worker

Vendor management

Education

Associate or bachelor’s degree in business administration or related field

Tools

Slack

Confluence

SharePoint

Adobe Acrobat

Deltek

Job description

BlackSky, a real-time intelligence company, seeks an experienced Office Administrator to run daily Herndon operations, support the executive team, and manage front-desk activities in a cleared facility. You will greet guests, handle mail and supplies, coordinate vendors, and assist with events.

This on-site role requires reliability, security awareness, and strong communication. Ideal candidates have 5+ years in facilities/admin roles, an appropriate degree, and proven event planning experience.