Executive Office & Operations Assistant

Gainor Staffing; New York (NY); Hybrid; USD 115,000 - 125,000; Full time

Job summary

Gainor Staffing in New York, NY seeks an accomplished Executive Assistant to the Chief Operating Officer. This hybrid role combines strategic support, calendar management, and project coordination in a fast-growing law-firm setting.

You will prepare executive materials, coordinate high-profile meetings, and drive cross-functional initiatives with Operations, Finance, Marketing, IT, and leadership. Excellent PowerPoint skills and proactive ownership are essential.

Qualifications

• 5+ years of executive assistant, legal administration, or legal operations experience supporting partners or senior leadership within a top law firm.

Responsibilities

• Partner with firm leadership to manage executive operations, complex scheduling, leadership meetings, and firmwide initiatives.
• Lead recruiting coordination, including candidate scheduling, interview logistics, onboarding, and offboarding.
• Prepare executive and financial presentations by gathering content, formatting partner-ready materials, and ensuring accuracy.
• Oversee office operations, meeting logistics, the firm's office relocation, and day-to-day management of a Legal Administrative Assistant.
• Support marketing and business development initiatives, including website updates, LinkedIn content, conference materials, and event coordination.
• Collaborate across Operations, Finance, Marketing, IT, and firm leadership to drive projects and ensure seamless execution.

Skills

Executive calendar management

PowerPoint & exec materials

Meeting coordination

Cross-functional collaboration

Tools

PowerPoint

Office Suite

Job description

Led by top partners from Am Law 100 firms, this fast-growing law firm has rapidly established itself as a dominant industry force, earning prestigious "Firm of the Year" accolades for its exceptional successes. As a key member of this high-performing team, you will drive firm administration by directly supporting the Chief Operating Officer. Combining high-level executive support with the opportunity to lead key operational initiatives, this position offers unparalleled mentorship from industry-leading partners committed to your professional development. If you are ready to accelerate your career with a hands-on role in evolving a premier firm's day-to-day operations, this opportunity provides the perfect launchpad.

About the Role

• Partner with firm leadership to manage executive operations, complex scheduling, leadership meetings, and firmwide initiatives.
• Lead recruiting coordination, including candidate scheduling, interview logistics, onboarding, and offboarding.
• Prepare executive and financial presentations by gathering content, formatting partner‑ready materials, and ensuring accuracy.
• Oversee office operations, meeting logistics, the firm's office relocation, and day-to-day management of a Legal Administrative Assistant.
• Support marketing and business development initiatives, including website updates, LinkedIn content, conference materials, and event coordination.
• Collaborate across Operations, Finance, Marketing, IT, and firm leadership to drive projects and ensure seamless execution.

About You

• 5+ years of executive assistant, legal administration, or legal operations experience supporting partners or senior leadership within a top law firm.
• Strong background managing executive calendars, coordinating high‑level meetings, and producing polished PowerPoint presentations and executive materials.
• A proactive, high‑ownership professional who excels in fast‑paced legal environments and confidently partners with senior law firm partners.

Salary Range

$115,000 - $125,000 annually, based on experience

Location

New York, NY — Hybrid (4‑5 days per week on site)

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.