Executive Office Manager - Nonprofit, Board & Ops

WSFSSH, Inc.; New York (NY); Sur place; USD 65 000 - 75 000; Plein temps

Résumé du poste

West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is seeking an Office Manager/Executive Assistant to provide high-level administrative support to the CEO and COO.

This full-time, on-site role supports daily operations, calendars, travel arrangements, and board coordination. Primary duties include managing office systems, vendor relations, records, and confidential communications while ensuring efficient two-location office operations in Manhattan/The Bronx as needed.

Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent professional experience considered.
• Minimum of 5 years of office administration or office management experience.

Responsabilités

• Oversee daily operations of the central administrative offices in two locations.
• Maintain office systems, procedures, and administrative workflows.
• Manage office supply inventory, vendor relationships, and equipment maintenance.
• Coordinate mail distribution, courier services, and document management systems.
• Coordinate with building management, vendors, and service providers for operational needs.
• Assist with scheduling shared conference spaces and office resources.
• Identify and resolve office operational issues promptly.
• Manage voicemail and general email inbox.
• Provide high-level support to CEO and COO, including calendars and travel arrangements.
• Attend Board meetings and record minutes where applicable.

Connaissances

Organizational skills

Communication

Confidentiality

Professionalism

Multitasking

Problem solving

Formation

Associate’s or Bachelor’s degree preferred

5+ years office administration experience

Outils

Microsoft Office Suite

Office management tools

Description du poste

West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is seeking an Office Manager/Executive Assistant to provide high-level administrative support to the CEO and COO.

This full-time, on-site role supports daily operations, calendars, travel arrangements, and board coordination. Primary duties include managing office systems, vendor relations, records, and confidential communications while ensuring efficient two-location office operations in Manhattan/The Bronx as needed.