Executive Assistant to Leadership, Non-Profit

System One; Los Angeles (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

System One is seeking an Executive Assistant to support the Director and HR Manager at a well-known nonprofit agency serving the homeless community. The role emphasizes organized, discreet, and proactive management of daily priorities, meetings, travel, and communications.

The ideal candidate will have 3+ years of nonprofit executive support experience, a Bachelor’s degree or equivalent, and excellent written and verbal communication skills, with proficiency in Microsoft Office.

Qualifications

• 3+ years of experience as an Executive/Administrative Assistant in a nonprofit organization.
• Bachelor’s degree or equivalent combination of education and experience preferred.
• Strong organizational and time-management skills with the ability to prioritize competing demands.
• Experience supporting multiple members of senior leadership.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to handle confidential and sensitive information appropriately.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Provide administrative support to the Director, Associate Directors, and HR Manager.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, reports, and executive documents.
• Attend meetings, take notes, and track action items.
• Coordinate communication between leadership, employees, and departments.
• Maintain confidential information with discretion.
• Support employee engagement, meetings, and events.
• Prepare spreadsheets and presentations in Microsoft Office.
• Assist leadership with special projects and data gathering.
• Coordinate travel arrangements and logistical needs.
• Coordinate company events and employee awards.
• Serve as liaison between executives and stakeholders.
• Identify administrative needs and improve efficiency.

Skills

Organizational skills

Time management

Communication skills

Discretion

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

System One is seeking an Executive Assistant to support the Director and HR Manager at a well-known nonprofit agency serving the homeless community. The role emphasizes organized, discreet, and proactive management of daily priorities, meetings, travel, and communications.

The ideal candidate will have 3+ years of nonprofit executive support experience, a Bachelor’s degree or equivalent, and excellent written and verbal communication skills, with proficiency in Microsoft Office.