Executive Support & Office Administrator (Nonprofit)

Jewish Federation of Greater Dallas; Portland (OR); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

PTO

Retirement plan

Job summary

The Oregon Jewish Community Foundation (OJCF) seeks an organized Administrative Assistant to support the CEO, Board, and staff with scheduling, board materials, office management, events, and donor services.

In a fast-paced nonprofit, you will coordinate calendars, manage records, assist with data entry, and help deliver exceptional service to donors and partners while maintaining confidentiality and professional communication.

Qualifications

• Associate's or Bachelor's degree, or equivalent combination of education and experience.
• Three to five years of progressively responsible administrative support experience.
• Experience supporting senior executives, boards, or nonprofit leadership preferred.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with CRM or database systems preferred.
• Ability to exercise sound judgment and maintain confidentiality.
• Strong customer-service orientation and interpersonal skills.
• Ability to work independently while contributing positively to a collaborative team environment.
• Experience coordinating meetings, events, and travel arrangements preferred.
• Nonprofit experience preferred but not required.

Responsibilities

• Executive calendars and scheduling coordination.
• Prepare meeting materials, agendas, and board packets.
• Draft and proofread correspondence and reports.
• Record and distribute meeting minutes.
• Serve as primary office coordinator and receptionist.
• Maintain office supplies, vendor relationships, and filing systems.
• Manage calls, mail, and email inquiries.
• Maintain constituent and fund records in CRM systems.
• Support grant, fund, and donor record administration.
• Coordinate logistics for donor, board, and community events.
• Provide basic IT support and coordinate with external vendors.
• Serve as an ambassador for OJCF's mission and values.

Skills

Organizational skills

Communication

Customer service

Attention to detail

Multitasking

Confidentiality

Teamwork

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

CRM systems

Job description

The Oregon Jewish Community Foundation (OJCF) seeks an organized Administrative Assistant to support the CEO, Board, and staff with scheduling, board materials, office management, events, and donor services.

In a fast-paced nonprofit, you will coordinate calendars, manage records, assist with data entry, and help deliver exceptional service to donors and partners while maintaining confidentiality and professional communication.