Executive Admin Specialist — Mission-Driven Ops Lead

Greenwich House, Inc.; New York, Northern (NY, KY); Híbrido; USD 60 000 - 70 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical/dental/vision insurance

403(b) plan

Paid time off

Resumo da oferta

Greenwich House, a historic nonprofit in New York, seeks an Executive Administrative Specialist to support the CEO and executive leadership. You will manage calendars, prepare confidential materials, and coordinate meetings with cross-functional teams.

This role demands organization, discretion, and strong communication within a fast-paced nonprofit environment. Onsite location at 623 Broadway, NY, with regular Monday–Friday hours and full-time employment.

Qualificações

• Bachelor's degree or equivalent combination of education and experience.
• 3–5 years of progressively responsible executive administrative support experience, preferably for C-suite.
• Demonstrated ability to manage multiple executives and confidential information.
• Exceptional organizational, time management, and prioritization skills.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office, Google Workspace, Zoom, and related tools.

Responsabilidades

• Manage complex executive calendars and scheduling for ELT members.
• Prepare, proofread, and distribute confidential executive communications and materials.
• Serve as a trusted contact with professionalism and discretion for internal/external stakeholders.
• Coordinate daily administrative operations of the Executive Office to ensure efficiency.
• Maintain confidential files, records, databases, and documentation.
• Monitor executive inboxes and correspondence with timely follow-up.
• Prepare reports, presentations, and meeting packets for executive meetings.
• Coordinate logistics for meetings, leadership gatherings, and events.
• Liaise with departments to facilitate effective communication and follow-ups.
• Maintain accurate executive records and distribution lists.

Conhecimentos

Excellent communication

Multitasking

Discretion and professionalism

Formação académica

Bachelor's degree

Ferramentas

Microsoft Office Suite

Google Workspace

Zoom

Descrição da oferta de emprego

Greenwich House, a historic nonprofit in New York, seeks an Executive Administrative Specialist to support the CEO and executive leadership. You will manage calendars, prepare confidential materials, and coordinate meetings with cross-functional teams.

This role demands organization, discretion, and strong communication within a fast-paced nonprofit environment. Onsite location at 623 Broadway, NY, with regular Monday–Friday hours and full-time employment.