Senior Executive Assistant to CEO & Board Liaison

Heartshare Human Services Of New York; New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

Paid vacation

Employee Development

Job summary

HeartShare Human Services of New York is seeking an Executive Assistant to the President & CEO. This role provides high-level administrative and operational support to ensure the office operates with professionalism, managing complex scheduling and external interactions with board members, partners, and stakeholders.

Responsibilities include coordinating meetings with the executive team and Board, maintaining confidential files, supporting the Chief of Staff on strategic initiatives, and

Qualifications

• High School diploma or GED required.
• 5+ years of administrative support experience, preferably with an executive leader.
• Bachelor’s degree or equivalent experience in administration, business, or a related field preferred.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Calendar management – proactive scheduling support while working with internal and external stakeholders including the executive team, board members, funders and others
• Meeting support – sharing documents on screens, organizing and setting up food
• Screen and prioritize communications on behalf of the President & CEO, drafting correspondence and materials as needed
• Assist the Chief of Staff in monitoring organizational priorities, special projects, and strategic initiatives led by the President and CEO
• Manage and organize electronic and hard-copy files related to executive and Board activities
• Expense reports for President and CEO
• Attending offsite meetings and events as needed

Skills

Administrative support

Calendar management

Communication skills

MS Office

Discretion & confidentiality

Education

High School Diploma or GED

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

HeartShare Human Services of New York is seeking an Executive Assistant to the President & CEO. This role provides high-level administrative and operational support to ensure the office operates with professionalism, managing complex scheduling and external interactions with board members, partners, and stakeholders.

Responsibilities include coordinating meetings with the executive team and Board, maintaining confidential files, supporting the Chief of Staff on strategic initiatives, and