Multisite Office Manager (Nonprofit Admin)

Seamen; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous PTO and holidays

Commuter benefits

Health, dental, and vision coverage

Life insurance & retirement plan

Job summary

Seamen’s Society for Children and Families seeks an experienced EFFC Office Manager to oversee daily administrative functions across two service sites, Staten Island and Brooklyn. You will supervise reception staff, coordinate staffing and schedules, and maintain compliant, trauma-informed client services.

You will liaise with program leadership, IT, facilities, and external partners while ensuring secure records and professional operations.

Qualifications

• Bachelor’s degree in business administration or related field.
• Minimum of 3 years’ office management experience.
• Travel between Staten Island and Brooklyn required.
• Driver’s license preferred.

Responsibilities

• Oversee daily administrative and operational functions for two EFFC locations.
• Supervise administrative and reception staff, including hiring and training.
• Coordinate staff schedules and ensure timely completion of weekly plans.
• Maintain compliance with HIPAA, confidentiality, and records retention.
• Serve as liaison with program leadership, IT, facilities, and vendors.
• Support staff during events, meetings, and outreach activities.

Skills

Office management

Staff supervision

Scheduling

Customer service

Communication

Confidentiality

Team coordination

Multitasking

Education

Bachelor’s degree in business administration or related field

Master’s degree preferred

Tools

Microsoft Office

Excel

Word

Outlook

PowerPoint

Teams

Job description

Seamen’s Society for Children and Families seeks an experienced EFFC Office Manager to oversee daily administrative functions across two service sites, Staten Island and Brooklyn. You will supervise reception staff, coordinate staffing and schedules, and maintain compliant, trauma-informed client services.

You will liaise with program leadership, IT, facilities, and external partners while ensuring secure records and professional operations.