Executive Office Manager & Board Support

Kelly Services; Anchorage (AK); On-site; USD 48,000 - 62,000; Full time

Job summary

Kelly Services in Anchorage, AK seeks an Office Manager / Executive Assistant to support the Director of Finance and Administration and COO. You’ll keep communications and records organized, prepare Board and shareholder materials, and help manage accounts payable, payroll, and annual reporting.

This role interacts with stakeholders and drives efficient operations. Applicants should have an Associate degree (Bachelor’s preferred) and 3–5 years of admin/office experience, plus familiarity with MS

Qualifications

• Associate degree is required; bachelor's degree preferred.
• 3–5 years in administrative support, bookkeeping, or office management.
• Alaska Native Corporation, tribal, or government contracting experience preferred.

Responsibilities

• Provide daily support to Director of Finance & Administration and COO: correspondence, document prep, meeting coordination.
• Prepare, edit, and format letters, reports, presentations, and executive materials.
• Coordinate Board and Annual Meeting materials; assist with Annual Report content.
• Assist with accounts payable, accounts receivable, and payroll.
• Reconcile reports and accounts monthly; help organize year-end close, audit prep, filings.
• Monitor budgets, cash flow, expenses; assist with insurance renewals and vendor contracts.
• Maintain official shareholder records and database in compliance with State, federal, and ANCSA requirements.
• Coordinate mailings, election materials, proxies, and announcements.
• Respond to shareholder inquiries; support Annual Meeting logistics.
• Main contact for office equipment/tech issues; maintain office supplies; coordinate facility needs.

Skills

MS Office

Communication

Discretion

Time management

Education

Associate degree

Bachelor's degree

Tools

SharePoint

QuickBooks

Job description

Kelly Services in Anchorage, AK seeks an Office Manager / Executive Assistant to support the Director of Finance and Administration and COO. You’ll keep communications and records organized, prepare Board and shareholder materials, and help manage accounts payable, payroll, and annual reporting.

This role interacts with stakeholders and drives efficient operations. Applicants should have an Associate degree (Bachelor’s preferred) and 3–5 years of admin/office experience, plus familiarity with MS