Office Manager / Executive Assistant

Kelly; Anchorage (AK); On-site; USD 73,000 - 94,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Telemedicine

Life Insurance

Disability Insurance

Retirement savings plan

Holiday pay

Transit spending account

Paid sick leave

Job summary

Kelly is seeking an Office Manager / Executive Assistant in Anchorage, AK. The role provides administrative, financial, and shareholder support, working closely with the Director of Finance & Administration and COO to keep records accurate and operations efficient.

Responsibilities include executive correspondence, board materials, payroll support, and vendor coordination, with emphasis on discretion and timely delivery.

Qualifications

• Associate degree in Business Administration, Accounting, or related field (required); bachelor’s degree (preferred).
• 3-5 years in administrative support, bookkeeping, or office management.
• Alaska Native Corporation, tribal, or government contracting experience (preferred).

Responsibilities

• Provide daily support to the Director of Finance & Administration and COO: correspondence, document prep, meeting coordination.
• Prepare, edit, and format letters, reports, presentations, and executive materials.
• Coordinate Board and Annual Meeting materials; assist with Annual Report content.
• Assist with accounts payable, accounts receivable, and payroll; reconcile reports and year-end close.
• Maintain official shareholder records and database in compliance with state and federal requirements.

Skills

MS Office

Communication

Attention to detail

Organization

Discretion

Education

Associate degree in Business Administration or related field

Bachelor’s degree (preferred)

Tools

SharePoint

QuickBooks

Job description

Job Posting: Office Manager / Executive Assistant

Kelly Services Client | Anchorage, AK

Location: Anchorage, AK 99501, United States

Salary Range: $35-45 per hour, based on experience, skillset, and education

Reports To: Director of Finance and Administration

Why Work Here

You’ll join a collaborative team that values professionalism, accountability, and excellent service. Your attention to detail, customer service, problem‑solving skills, and initiative will be recognized and appreciated. If you enjoy being the person others rely on to keep things organized and on track, this role is a perfect fit.

Success in This Role Means

• Keeping communications and administrative tasks organized and moving forward for leadership
• Delivering accurate, polished, and timely Board, annual meeting, and shareholder materials
• Maintaining reliable financial records and reconciliations
• Responding to shareholder questions and updates professionally and confidentially
• Managing office supplies, vendors, equipment, and facility needs proactively
• Communicating clearly, following through consistently, and solving problems before they arise

Position Summary

The Office Manager / Executive Assistant provides administrative, financial, and shareholder support to ensure the organization operates efficiently and professionally. This role works closely with the Director of Finance and Administration and Chief Operating Officer, maintains accurate records, supports executive tasks, and serves as the primary contact for stakeholders.

How You’ll Spend Your Time

Administrative & Executive Support

• Provide daily support to Director of Finance & Administration and COO: correspondence, document prep, meeting coordination
• Prepare, edit, and format letters, reports, presentations, and executive materials
• Coordinate Board and Annual Meeting materials; assist with Annual Report content

Financial & Bookkeeping Support

• Assist with accounts payable, accounts receivable, and payroll
• Reconcile reports and accounts monthly; help organize year-end close, audit prep, filings
• Monitor budgets, cash flow, expenses; assist with insurance renewals and vendor contracts

Shareholder Relations & Records

• Maintain official shareholder records and database in compliance with State, federal, and ANCSA requirements
• Coordinate mailings, election materials, proxies, and announcements
• Respond to shareholder inquiries; support Annual Meeting logistics

Office & Facilities Coordination

• Main contact for office equipment/tech issues; maintain office supplies; coordinate facility needs

Education & Experience

We’re Excited About You If You Have

• Associate degree in Business Administration, Accounting, or related field (required); bachelor’s degree (preferred)
• 3-5 years in administrative support, bookkeeping, or office management
• Alaska Native Corporation, tribal, or government contracting experience (preferred)

Skills & Knowledge

• Proficiency with MS Office suite; working knowledge of QuickBooks
• Familiarity with SharePoint or similar collaboration tools
• Strong communication skills, attention to detail, organization, time management, and discretion

Core Competencies

• Customer service, clear communication, sound judgment, professionalism, initiative, confidentiality

Working Conditions

• Primarily office‑based, occasional interruptions or shifting priorities
• Ability to lift/move up to 25 pounds and navigate stairs
• Occasional travel, including to remote locations; possible inclement weather

Background Check

Final candidates will undergo a background check due to fiduciary responsibility and access to confidential financial/shareholder records. Offers may be contingent on results.

Disclaimer

This job description outlines the general nature of the position and may not be exhaustive; duties may change as business needs evolve. Employment is at-will unless stated otherwise.

Benefits

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work‑related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short‑term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Trust the office staffing pioneer.

Finding the right job isn’t always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we’re pretty good at it!

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.