Office Manager / Executive Assistant

Kelly Services; Anchorage (AK); On-site; USD 48,000 - 62,000; Full time

Job summary

Kelly Services in Anchorage, AK seeks an Office Manager / Executive Assistant to support the Director of Finance and Administration and COO. You’ll keep communications and records organized, prepare Board and shareholder materials, and help manage accounts payable, payroll, and annual reporting.

This role interacts with stakeholders and drives efficient operations. Applicants should have an Associate degree (Bachelor’s preferred) and 3–5 years of admin/office experience, plus familiarity with MS

Qualifications

• Associate degree is required; bachelor's degree preferred.
• 3–5 years in administrative support, bookkeeping, or office management.
• Alaska Native Corporation, tribal, or government contracting experience preferred.

Responsibilities

• Provide daily support to Director of Finance & Administration and COO: correspondence, document prep, meeting coordination.
• Prepare, edit, and format letters, reports, presentations, and executive materials.
• Coordinate Board and Annual Meeting materials; assist with Annual Report content.
• Assist with accounts payable, accounts receivable, and payroll.
• Reconcile reports and accounts monthly; help organize year-end close, audit prep, filings.
• Monitor budgets, cash flow, expenses; assist with insurance renewals and vendor contracts.
• Maintain official shareholder records and database in compliance with State, federal, and ANCSA requirements.
• Coordinate mailings, election materials, proxies, and announcements.
• Respond to shareholder inquiries; support Annual Meeting logistics.
• Main contact for office equipment/tech issues; maintain office supplies; coordinate facility needs.

Skills

MS Office

Communication

Discretion

Time management

Education

Associate degree

Bachelor's degree

Tools

SharePoint

QuickBooks

Job description

Job Posting: Office Manager / Executive Assistant

Kelly Services Client | Anchorage, AK

Location: Anchorage, AK 99501, United States

Salary Range: $35–$45 per hour, based on experience, skillset, and education

Reports To: Director of Finance and Administration

A reputable Kelly Services client in Anchorage is seeking a dependable and resourceful Office Manager / Executive Assistant to help keep operations running smoothly. This is an excellent opportunity to support organizational leadership and make a meaningful impact across the organization.

Why Work Here

You’ll join a collaborative team that values professionalism, accountability, and excellent service. Your attention to detail, customer service, problem-solving skills, and initiative will be recognized and appreciated. If you enjoy being the person others rely on to keep things organized and on track, this role is a perfect fit.

Success in This Role Means

• Keeping communications and administrative tasks organized and moving forward for leadership

• Delivering accurate, polished, and timely Board, annual meeting, and shareholder materials

• Maintaining reliable financial records and reconciliations

• Responding to shareholder questions and updates professionally and confidentially

• Managing office supplies, vendors, equipment, and facility needs proactively

• Communicating clearly, following through consistently, and solving problems before they arise

Position Summary

The Office Manager / Executive Assistant provides administrative, financial, and shareholder support to ensure the organization operates efficiently and professionally. This role works closely with the Director of Finance and Administration and Chief Operating Officer, maintains accurate records, supports executive tasks, and serves as the primary contact for stakeholders.

How You’ll Spend Your Time

Administrative & Executive Support

• Provide daily support to Director of Finance & Administration and COO: correspondence, document prep, meeting coordination

• Prepare, edit, and format letters, reports, presentations, and executive materials

• Coordinate Board and Annual Meeting materials; assist with Annual Report content

Financial & Bookkeeping Support

• Assist with accounts payable, accounts receivable, and payroll

• Reconcile reports and accounts monthly; help organize year-end close, audit prep, filings

• Monitor budgets, cash flow, expenses; assist with insurance renewals and vendor contracts

Shareholder Relations & Records

• Maintain official shareholder records and database in compliance with State, federal, and ANCSA requirements

• Coordinate mailings, election materials, proxies, and announcements

• Respond to shareholder inquiries; support Annual Meeting logistics

Office & Facilities Coordination

• Main contact for office equipment/tech issues; maintain office supplies; coordinate facility needs

We’re Excited About You If You Have

Education & Experience

• Associate degree in Business Administration, Accounting, or related field (required); bachelor’s degree (preferred)

• 3–5 years in administrative support, bookkeeping, or office management

• Alaska Native Corporation, tribal, or government contracting experience (preferred)

Skills & Knowledge

• Proficiency with MS Office suite; working knowledge of QuickBooks

• Familiarity with SharePoint or similar collaboration tools

• Strong communication skills, attention to detail, organization, time management, and discretion

Core Competencies

• Customer service, clear communication, sound judgment, professionalism, initiative, confidentiality

Working Conditions

• Primarily office-based, occasional interruptions or shifting priorities

• Ability to lift/move up to 25 pounds and navigate stairs

• Occasional travel, including to remote locations; possible inclement weather

Background Check

Final candidates will undergo a background check due to fiduciary responsibility and access to confidential financial/shareholder records. Offers may be contingent on results.

Disclaimer

This job description outlines the general nature of the position and may not be exhaustive; duties may change as business needs evolve. Employment is at-will unless stated otherwise.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affimative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.