Executive Admin & Office Operations Lead

S27a; Anchorage, Northern (AK, KY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Ambler Metals is seeking an Administration Manager to provide confidential administrative and logistical support to the President and Vice Presidents in Anchorage, Alaska. The role ensures efficient office management, including document control and information networks.

The candidate will manage the corporate office, coordinate meetings, travel, and communications, while upholding internal controls and supporting IT functions as needed.

Qualifications

• Degree in Office Administration or equivalent combination of education and experience.
• Certified Administrative Professional designation is an asset.
• A minimum of 10 years of work experience in an administrative role; experience supporting C-level executives preferred. 7 of those years must demonstrate progressively responsible experience.

Responsibilities

• Provide administrative support to the Board of members and Sub-Committees, including coordination of meetings, materials, and minutes.
• Manage all administrative aspects of the corporate office in Anchorage and oversight of any satellite offices.
• Maintain contact and distribution lists.
• Administer corporate-level Travel or Expense Report systems.
• Schedule appointments and assist with travel plans for the President and Vice Presidents.
• Adhere to internal control systems and authorization levels approved by the Board.
• Maintain the Company’s document management system.
• Assist with preparation of letters, memos, and presentations.
• Provide support for corporate IT functions, as necessary.

Skills

Interpersonal communication

Verbal and written communication

Organizational skills

Time management

Independent work

Confidentiality

Judgement

Education

Degree in Office Administration

Certified Administrative Professional designation (asset)

Tools

Microsoft Office

Document management systems

Job description

Ambler Metals is seeking an Administration Manager to provide confidential administrative and logistical support to the President and Vice Presidents in Anchorage, Alaska. The role ensures efficient office management, including document control and information networks.

The candidate will manage the corporate office, coordinate meetings, travel, and communications, while upholding internal controls and supporting IT functions as needed.