Executive Office & Facilities Manager — NYC

pureinsurance; New York (NY); On-site; USD 60,000 - 82,000; Full time

Job summary

PURE seeks a highly organized Office Manager / Executive Assistant to support the day-to-day operations of PURE's Midtown Manhattan office, while providing remote administrative support to designated senior leaders.

This role combines office operations, facilities coordination, and employee engagement. The ideal candidate is detail-oriented, service-minded, and capable of managing multiple priorities independently to keep our NYC office welcoming and productive, with on-site presence Tue–Thu.

Qualifications

• 3+ years of experience in office management or executive support.
• Experience supporting senior executives preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication with a professional, service-oriented mindset.
• Ability to handle confidential information with discretion.
• Experience coordinating vendors and facilities requests.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
• Experience with travel and expense systems (Concur or similar) preferred.
• Comfort working on-site in Midtown NYC with flexibility to support business needs.

Responsibilities

• Oversee day-to-day office operations, ensuring shared spaces, conference rooms, and common areas are organized and ready for use.
• Coordinate group lunches, including ordering, deliveries, and meal setup for employees.
• Monitor and maintain office and pantry supplies, including ordering and stocking deliveries.
• Maintain office beverage equipment and service as needed.
• Serve as primary contact for property management, building engineers, and vendors; coordinate service requests.
• Schedule HVAC maintenance and maintain service records.
• Manage mail, packages, and occasional shipments.
• Coordinate building access, badges, and visitor registration for new hires and departures.
• Process invoices and reconcile purchases per company procedures.

Job description

PURE seeks a highly organized Office Manager / Executive Assistant to support the day-to-day operations of PURE's Midtown Manhattan office, while providing remote administrative support to designated senior leaders.

This role combines office operations, facilities coordination, and employee engagement. The ideal candidate is detail-oriented, service-minded, and capable of managing multiple priorities independently to keep our NYC office welcoming and productive, with on-site presence Tue–Thu.