Executive Office Coordinator — Onsite in Herndon, VA (Temp→Perm)

Beacon Hill; Herndon (VA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Free parking

Job summary

Beacon Hill seeks an Executive Office Coordinator in Herndon, VA for a temporary-to-permanent role. Onsite work schedule: Mon–Thu 9:00–18:00, Fri 9:00–17:00, with every other Friday off, and free parking.

Primary duties include supporting the CEO, managing calendars, coordinating travel, preparing board materials, and handling confidential documents. The ideal candidate has 3+ years of office/EA experience, strong MS Office skills, and an associate's or bachelor's degree is preferred.

Qualifications

• 3+ years in office management or executive support.
• Strong MS Office skills (Outlook, Word, Excel, PowerPoint).
• Experience supporting executives or senior leadership.
• Associate's or Bachelor's degree preferred.

Responsibilities

• Oversee daily office operations, facilities, vendors, supplies, and shared spaces.
• Serve as the primary point of contact for office needs and events.
• Review and process employee travel and expense reports for reimbursement.
• Provide high-level administrative support to the CEO, including calendar management.
• Prepare presentations, reports, and board materials.
• Handle confidential information and support licensing paperwork and special projects.

Skills

Office management

Executive support

Calendar management

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Beacon Hill seeks an Executive Office Coordinator in Herndon, VA for a temporary-to-permanent role. Onsite work schedule: Mon–Thu 9:00–18:00, Fri 9:00–17:00, with every other Friday off, and free parking.

Primary duties include supporting the CEO, managing calendars, coordinating travel, preparing board materials, and handling confidential documents. The ideal candidate has 3+ years of office/EA experience, strong MS Office skills, and an associate's or bachelor's degree is preferred.