Client Services & Office Concierge (Temporary)

Beacon Hill; California; On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Leave programs

Job summary

Beacon Hill seeks a dependable Administrative Coordinator for a temporary assignment in California, supporting the Office Administrator and greeting visitors. The role requires in-office attendance Monday through Friday, 8:30 AM–5:00 PM, with overtime and flexibility as needed.

Responsibilities include scheduling conference rooms, coordinating catering and travel, and handling vendor and meeting logistics. Strong customer service, organization, and MS Office skills are essential.

Qualifications

• 1-3 years of customer service, hospitality, reception, or office support experience in a professional office environment.
• High school diploma required; Bachelor's degree preferred.
• Excellent written and verbal communication skills, with the ability to interact professionally with executives, clients, and colleagues.
• Professional, positive attitude and strong commitment to customer service.
• Proficiency in Microsoft Office Suite.
• Experience utilizing online resources for research, reservations, and service coordination.
• Event coordination experience is a plus.
• Strong organizational skills with the ability to manage multiple priorities while maintaining composure in a fast-paced environment.
• Demonstrated initiative, strong work ethic, and willingness to learn.
• Strong problem-solving and decision-making skills.
• Reliable, punctual, and dependable.

Responsibilities

• Greet clients and visitors and escort according to security procedures.
• Assist with scheduling conference rooms and coordinate IT support for client services.
• Remain current with organization structure and key personnel.
• Provide concierge-style services including hotels, dining, travel, and transportation.
• Prepare budgets and assist in securing vendors for office events.
• Coordinate logistics for administrative meetings and trainings.
• Assist with sponsorships and client-development events.
• Reconcile invoices and process payments through the expense system.
• Manage visiting employee offices and workspace accommodations.
• Manage visitor access badges and parking validation.
• Submit maintenance requests through the building management system.
• Support additional responsibilities and special projects.

Skills

Customer service

Hospitality

Reception

Office support

Microsoft Office

Scheduling

Event coordination

Communication

Education

High school diploma

Bachelor’s degree preferred

Tools

Online reservation tools

Expense management system

Building management system

Video conferencing

Job description

Beacon Hill seeks a dependable Administrative Coordinator for a temporary assignment in California, supporting the Office Administrator and greeting visitors. The role requires in-office attendance Monday through Friday, 8:30 AM–5:00 PM, with overtime and flexibility as needed.

Responsibilities include scheduling conference rooms, coordinating catering and travel, and handling vendor and meeting logistics. Strong customer service, organization, and MS Office skills are essential.