Executive Office Coordinator: CEO Support & Operations

Beacon Hill; Herndon (VA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Free parking

Job summary

Beacon Hill is seeking an Executive Office Coordinator for a temporary-to-permanent position in Herndon, Virginia. The role supports the CEO with calendar management, travel, meetings, and correspondence, while overseeing daily office operations and vendor management in a fully onsite setup.

Ideal candidates have 3+ years in office support roles, strong MS Office proficiency, and experience assisting senior leaders. Associate's or Bachelor's degree is preferred.

Qualifications

• 3+ years of Office Manager, Executive Assistant, Administrative Assistant, or related experience.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Experience supporting executives or senior leadership required.
• Associate's or Bachelor's degree preferred.

Responsibilities

• Oversee daily office operations, facilities, vendors, supplies, and shared spaces to maintain an organized and professional office environment.
• Serve as the primary point of contact for office-related needs while supporting employee engagement events and company meetings.
• Review and process employee travel and expense reports, ensuring accuracy, compliance, and timely reimbursement.
• Provide high-level administrative support to the CEO, including calendar management, travel coordination, meeting scheduling, and correspondence.
• Prepare presentations, reports, board materials, and other executive documentation.
• Handle confidential information with discretion and support licensing documentation, compliance-related paperwork, and special projects.

Skills

Executive support

Office administration

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Beacon Hill is seeking an Executive Office Coordinator for a temporary-to-permanent position in Herndon, Virginia. The role supports the CEO with calendar management, travel, meetings, and correspondence, while overseeing daily office operations and vendor management in a fully onsite setup.

Ideal candidates have 3+ years in office support roles, strong MS Office proficiency, and experience assisting senior leaders. Associate's or Bachelor's degree is preferred.