Executive Office Coordinator - $24/hr - $30/hr - Herndon, VA

Beacon Hill; Herndon (VA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Free parking

Job summary

Beacon Hill is seeking an Executive Office Coordinator for a temporary-to-permanent position in Herndon, Virginia. The role supports the CEO with calendar management, travel, meetings, and correspondence, while overseeing daily office operations and vendor management in a fully onsite setup.

Ideal candidates have 3+ years in office support roles, strong MS Office proficiency, and experience assisting senior leaders. Associate's or Bachelor's degree is preferred.

Qualifications

• 3+ years of Office Manager, Executive Assistant, Administrative Assistant, or related experience.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Experience supporting executives or senior leadership required.
• Associate's or Bachelor's degree preferred.

Responsibilities

• Oversee daily office operations, facilities, vendors, supplies, and shared spaces to maintain an organized and professional office environment.
• Serve as the primary point of contact for office-related needs while supporting employee engagement events and company meetings.
• Review and process employee travel and expense reports, ensuring accuracy, compliance, and timely reimbursement.
• Provide high-level administrative support to the CEO, including calendar management, travel coordination, meeting scheduling, and correspondence.
• Prepare presentations, reports, board materials, and other executive documentation.
• Handle confidential information with discretion and support licensing documentation, compliance-related paperwork, and special projects.

Skills

Executive support

Office administration

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Our client, a technology and defense organization, is seeking an Executive Office Coordinator to join their team on a temporary to permanent basis in Herndon, Virginia.

About The Job:

• Oversee daily office operations, facilities, vendors, supplies, and shared spaces to maintain an organized and professional office environment
• Serve as the primary point of contact for office-related needs while supporting employee engagement events and company meetings
• Review and process employee travel and expense reports, ensuring accuracy, compliance, and timely reimbursement
• Provide high-level administrative support to the CEO, including calendar management, travel coordination, meeting scheduling, and correspondence
• Prepare presentations, reports, board materials, and other executive documentation
• Handle confidential information with discretion and support licensing documentation, compliance-related paperwork, and special projects

About You:

• 3+ years of Office Manager, Executive Assistant, Administrative Assistant, or related experience
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint
• Experience supporting executives or senior leadership required
• Associate's or Bachelor's degree preferred

About The Position:

• Start Date: ASAP!
• Temp pay: $24-$30/hr
• Fully onsite in Herndon, VA
• Free parking
• Schedule: Monday-Thursday, 9:00 AM-6:00 PM; Friday, 9:00 AM-5:00 PM
• Every other Friday off
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.