Executive Office Coordinator & Admin Specialist

NOVO Health Services; Tennessee; On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Paid holidays

Paid time off (PTO)

401(k) Employer Match

Health Savings Account (HSA)

Medical, Dental, Vision

Life/AD&D Insurance

Long-Term Disability

Job summary

NOVO Health Services seeks an Administrative Assistant / Office Administrator to support daily operations, billing, and office logistics. The role serves as the go-to person for scheduling, events, onboarding, and facility coordination in a fast-paced environment.

The ideal candidate will manage office systems, assist customers, process orders, and uphold NOVO's culture of safety and service. This is a full-time on-site position with opportunities for growth.

Qualifications

• Experience organizing office operations and billing in a fast-paced environment.
• Proficiency with ABS, SAGE and DocLink for tickets, orders and payments.
• Strong communication and customer service skills.
• Ability to coordinate events and office logistics.
• Familiar with onboarding, safety programs and attendance tracking.

Responsibilities

• Maintains office operations, reception, filing, supplies and mail.
• Process linen tickets/orders and billing using ABS; fix tickets as needed.
• Oversee Purchase Orders using SAGE & DocLink; input work orders.
• Assist customers and CRM systems with shortages or mis-deliveries.
• Support onboarding, training, and attendance tracking; run events.

Skills

Office administration

Billing & invoicing

Customer service

Event coordination

Data entry

Tools

SAGE

DocLink

ABS system

CRM tooling

Job description

NOVO Health Services seeks an Administrative Assistant / Office Administrator to support daily operations, billing, and office logistics. The role serves as the go-to person for scheduling, events, onboarding, and facility coordination in a fast-paced environment.

The ideal candidate will manage office systems, assist customers, process orders, and uphold NOVO's culture of safety and service. This is a full-time on-site position with opportunities for growth.