Administrative Coordinator & Receptionist — Growth & Impact

Novo Health Services, LLC; Madison (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Paid holidays

PTO

401(k) match

FSA

HSA

Health/Dental/Vision

Life/AD&D

Long-Term Disability

Job summary

NOVO Health Services, LLC is seeking an Administrative Assistant/Office Administrator to support day-to-day operations in Madison, WI. This full-time role covers executive coordination, billing, contracts, events, and office management to keep the team running smoothly.

You will implement office procedures, process linen tickets, manage vendor orders, and assist with customer inquiries in a fast-paced environment, reflecting NOVO's values to honor, serve, create value and grow.

Qualifications

• Must be able to work in a fast-paced environment.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Experience with billing and office operations is a plus.

Responsibilities

• Organize office operations and procedures, answer phones and greet visitors.
• Process linen tickets/orders and billing in ABS, with corrections when needed.
• Oversee Purchase Order process using SAGE and DocLink.
• Enter work orders for equipment and maintain distribution logs.
• Assist customers with concerns and respond to emails promptly.
• Manage office supplies and organize after receipt of items.
• Coordinate events and update lobby displays for engagement.
• Maintain attendance records and onboarding for new hires.

Skills

Office Administration

Communication

Organizational Skills

Multi-tasking

Customer Service

Microsoft Office

Tools

ABS system

SAGE

DocLink

Job description

NOVO Health Services, LLC is seeking an Administrative Assistant/Office Administrator to support day-to-day operations in Madison, WI. This full-time role covers executive coordination, billing, contracts, events, and office management to keep the team running smoothly.

You will implement office procedures, process linen tickets, manage vendor orders, and assist with customer inquiries in a fast-paced environment, reflecting NOVO's values to honor, serve, create value and grow.