Executive Office Assistant to CEO | Calendar & Ops Pro

GMGVIP, LLC; West Palm Beach (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

Giraffe Media Group in West Palm Beach, FL is seeking an Office Assistant to provide high-level administrative support to the CEO. The role focuses on precision, scheduling, and coordination across internal teams and external partners in a professional environment.

The ideal candidate demonstrates exceptional organization, discretion, and follow-through, with a proactive approach to handling time-sensitive needs and after-hours support as necessary.

Qualifications

• Minimum 2 years in administrative, secretarial, or executive support roles.
• Proficient in Microsoft Office and Google Workspace.
• Strong organizational and time-management skills in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Self-motivated, proactive, and adaptable.
• Demonstrated ability to anticipate needs and operate with minimal oversight.
• Open to feedback and committed to continuous improvement.

Responsibilities

• Provide day-to-day administrative support.
• Manage the CEO’s calendar, schedule meetings, and coordinate appointments with accuracy and foresight.
• Anticipate scheduling conflicts or administrative needs and proactively resolve them while maintaining clear, consistent communication.
• Always maintain the highest level of confidentiality and professionalism.
• Support time-sensitive administrative needs, including after-hours assistance as needed.

Skills

Calendar management

Administrative precision

Office coordination

Reliability & accountability

Professional communication

Discretion

Tools

Microsoft Office

Google Workspace

Job description

Giraffe Media Group in West Palm Beach, FL is seeking an Office Assistant to provide high-level administrative support to the CEO. The role focuses on precision, scheduling, and coordination across internal teams and external partners in a professional environment.

The ideal candidate demonstrates exceptional organization, discretion, and follow-through, with a proactive approach to handling time-sensitive needs and after-hours support as necessary.