Office Assistant

GMGVIP, LLC; West Palm Beach (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

Giraffe Media Group in West Palm Beach, FL is seeking an Office Assistant to provide high-level administrative support to the CEO. The role focuses on precision, scheduling, and coordination across internal teams and external partners in a professional environment.

The ideal candidate demonstrates exceptional organization, discretion, and follow-through, with a proactive approach to handling time-sensitive needs and after-hours support as necessary.

Qualifications

• Minimum 2 years in administrative, secretarial, or executive support roles.
• Proficient in Microsoft Office and Google Workspace.
• Strong organizational and time-management skills in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Self-motivated, proactive, and adaptable.
• Demonstrated ability to anticipate needs and operate with minimal oversight.
• Open to feedback and committed to continuous improvement.

Responsibilities

• Provide day-to-day administrative support.
• Manage the CEO’s calendar, schedule meetings, and coordinate appointments with accuracy and foresight.
• Anticipate scheduling conflicts or administrative needs and proactively resolve them while maintaining clear, consistent communication.
• Always maintain the highest level of confidentiality and professionalism.
• Support time-sensitive administrative needs, including after-hours assistance as needed.

Skills

Calendar management

Administrative precision

Office coordination

Reliability & accountability

Professional communication

Discretion

Tools

Microsoft Office

Google Workspace

Job description

Office Assistant

Full-Time | On-Site – West Palm Beach, FL
Giraffe Media Group

We are seeking a detail-obsessed Office Assistant to the CEO to provide high-level administrative and office support in a professional environment. This role ensures scheduling, administrative coordination, and internal logistics are executed with precision and efficiency. The Office Assistant serves as a primary point of coordination between senior leadership, internal teams, and external business partners and vendors, requiring exceptional organization, discretion, and follow-through.

Why Giraffe Media Group?

Full-Time Salary + Full Benefits
Competitive pay with medical, dental, and vision benefits plus paid time off (PTO) to support work-life balance.

Dynamic Company Culture
Join a high-performance, collaborative team that values professionalism, accountability, and continuous growth.

Core Responsibilities

• Provide day-to-day administrative support
• Manage the CEO’s calendar, schedule meetings, and coordinate appointments with accuracy and foresight
• Anticipate scheduling conflicts or administrative needs and proactively resolve them while maintaining clear, consistent communication
• Always maintain the highest level of confidentiality and professionalism
• Support time-sensitive administrative needs, including after-hours assistance as needed

Key Skills & Attributes

• Exceptional Scheduling Proficiency: Advanced experience managing complex calendars using Google Calendar and Microsoft Outlook
• Administrative Precision: Strong attention to detail with a consistently high standard of accuracy
• Office Coordination Expertise: Experience managing daily office operations, including ordering supplies and refreshments, supporting internal meetings and luncheons, coordinating maintenance requests with building management and external vendors, and handling general office operational tasks and errands as needed
• Reliability & Accountability: Takes ownership of tasks through proactive follow-up, confirmation of details, appropriate escalation, and use of effective communication methods (including direct outreach when necessary) to ensure requests are completed accurately and on time
• Professional Communication: Demonstrated ability to work independently while maintaining effective communication and coordination with leadership, cross-functional teams, and third-party partners
• Professional Discretion: Proven ability to handle sensitive and confidential information with sound judgment and integrity

Experience & Qualifications

• Minimum of 2 years of experience in an administrative, secretarial, or executive support role
• High proficiency in Microsoft Office and Google Workspace applications
• Strong organizational and time-management skills in a deadline-driven environment
• Excellent written and verbal communication skills
• Self-motivated, proactive, and adaptable
• Demonstrated ability to anticipate needs and operate with minimal oversight
• Open to feedback and committed to continuous improvement

Join Us!

This is an exciting opportunity to make an impact at afast-growing global performance marketing company. At Giraffe Media Group, we reward initiative, drive, and results, while providing a collaborative environment where your contributions truly matter.