Executive Office Assistant - NYC On-site, Growth & Perks

ReSource Pro; New York (NY); On-site; USD 23,000 - 34,000; Full time

Benefits offered by this job

Generous PTO with holidays

100% paid Employee Healthcare on Day 1

401k with employer match

Growth opportunities in a global org

Client/partner engagement impact

Growth and development focus

Office-based role in New York City

Job summary

ReSource Pro in New York City is seeking an Assistant, Office Administration to ensure smooth daily operations. You will manage administrative tasks, schedule coordination, and cross-team collaboration to maintain a productive office environment.

The role emphasizes strong organization, multi-tasking, and professional communication. The position is full-time and requires commuting to the NYC office four days a week. Candidates should reside within a reasonable distance of NYC.

Qualifications

• 1+ years' experience of executive and/or administrative support
• 1-2 years' experience with all forms of business communication, including event or office management support
• Exceptional organizational skills and ability to multitask, manage multiple projects at once, and meet deadlines
• Proven customer centric behavior
• Strong communication skills - written, oral, and presentations
• High-level of accuracy, detail orientation, and project management
• Technologically savvy - proficient in MS Office - Outlook, Word, Excel, and PowerPoint

Responsibilities

• Complete general administrative functions and logistics of the office including supply management, maintenance, repairs, cleaning of office equipment, breakroom/kitchen supplies, and vendor management and communications
• Coordinate with Lead Executive Coordinator to meet internal needs in a timely manner
• Respond to all build and space matters, including security card access and working with the building management for other physical office needs, repairs, and requests
• Maintain a system for sorting, tracking, and ensuring timely distribution of all mail and packages; prepare outgoing and retrieve and distribute incoming deliveries; purchase postage and other necessary mailing supplies
• Execute all aspects of meeting coordination and preparation, including hosting visitors and guests
• Coordinate with the ReSource Pro IT department or local resources to address technology issues and provide troubleshooting support for IT problems in the office as needed
• Complete day-to-day administrative functions such as scheduling meetings, calendar management, prioritizing, and responding to inquiries
• Maintain strong relationships with other departments' administrative support including offshore support teams to increase collaboration
• Collaborate with members across the organization to keep projects moving forward maintaining professionalism expected of the office of the C-Suite
• Foster a respectful and collaborative environment through upholding professionalism and by engaging in constructive and respectful conversations; support a positive workplace culture by promoting open, solution-oriented communication; encourage teamwork and collaboration while maintaining a focus on shared goals and productivity

Skills

Administrative support

Office coordination

Vendor communication

Calendar management

MS Office proficiency

Education

High School Diploma or equivalent

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

ReSource Pro in New York City is seeking an Assistant, Office Administration to ensure smooth daily operations. You will manage administrative tasks, schedule coordination, and cross-team collaboration to maintain a productive office environment.

The role emphasizes strong organization, multi-tasking, and professional communication. The position is full-time and requires commuting to the NYC office four days a week. Candidates should reside within a reasonable distance of NYC.