Executive & Office Assistant — Hybrid, Global Impact

Deepl-Se; Austin (TX); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Hybrid work schedule

Virtual Shares

30 days annual leave

Regular in-person team events

Hack Fridays

Job summary

DeepL seeks an Executive & Office Assistant in the US to support the US VP Sales and keep our US offices running smoothly. The role combines Office Assistant (70%) with Executive Assistant (30%), requiring strong organizational, calendar, travel, and confidential information handling, in a hybrid setting with in-office four days per week.

Responsibilities cover visitor management, facilities, vendor coordination, budgets, events, and aiding the VP with calendar, presentations, travel, and

Qualifications

• Bachelor’s degree (BA) or equivalent work experience.
• Fluent English (reading, writing, and speaking).
• Advanced business English.skills and ability to communicate professionally.
• Proficiency in Google Workspace and Mac-based business applications.

Responsibilities

• Administer office access and guest card systems; establish regional guidelines for visitor protocols.
• Oversee office operations across Austin, NYC, and San Francisco including mail handling and local procurement; support office improvements.
• Manage the US VP Sales calendar and communications to facilitate decisions with minimal guidance.
• Prepare and coordinate presentations; ensure alignment with corporate branding and messaging.
• Coordinate travel logistics and meticulous expense reconciliation in line with policies; maintain confidentiality.

Skills

Problem Solving

Navigating Ambiguity

Business Acumen

Relationship Building

First Point of Contact

Reporting

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Mac-based apps

Job description

DeepL seeks an Executive & Office Assistant in the US to support the US VP Sales and keep our US offices running smoothly. The role combines Office Assistant (70%) with Executive Assistant (30%), requiring strong organizational, calendar, travel, and confidential information handling, in a hybrid setting with in-office four days per week.

Responsibilities cover visitor management, facilities, vendor coordination, budgets, events, and aiding the VP with calendar, presentations, travel, and