Executive & Office Assistant (Hybrid, US)

DeepL GmbH; Austin (TX); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid work

Virtual Shares

30 days annual leave

Diverse international team

Regular in-person events

Hack Fridays

Competitive benefits

Job summary

DeepL GmbH in the US seeks an Executive & Office Assistant to support the US VP Sales and oversee day-to-day office operations across Austin, NYC and San Francisco. The role blends executive support with practical office administration in a hybrid work environment.

You will manage calendars, travel, onboarding/offboarding, vendor relations, and events, while upholding confidentiality and driving process improvements to enhance the workplace experience.

Qualifications

• Fluency in English (reading, writing, and spoken).
• Advanced business-level English (reading, writing, and spoken).
• Bachelor’s degree or equivalent work experience.
• Proficiency in Google Workspace and Mac-based business applications.

Responsibilities

• Administer office access, guest cards, and regional visitor guidelines.
• Oversee office operations in Austin, NYC and San Francisco, including mail, procurement, and safety.
• Manage calendars, meetings, and event bookings across teams.
• Support onboarding/offboarding logistics with global office, IT and People teams.
• Coordinate vendor management and office budgeting.
• Support travel planning and expense reconciliation for executives.

Skills

Fluency in English

Advanced business English

Relationship building

Problem solving

Reporting

Process improvement

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Mac-based apps

Job description

DeepL GmbH in the US seeks an Executive & Office Assistant to support the US VP Sales and oversee day-to-day office operations across Austin, NYC and San Francisco. The role blends executive support with practical office administration in a hybrid work environment.

You will manage calendars, travel, onboarding/offboarding, vendor relations, and events, while upholding confidentiality and driving process improvements to enhance the workplace experience.