Hybrid Office Assistant: Global Coordination & Events

comdivision holding Ltd.; Oregon (WI); Hybrid; USD 40,955 - 61,433; Full time

Job summary

comdivision is seeking an Office Assistant to support our management team across EMEA, the Middle East and optional North America. This hybrid role combines customer engagement, internal coordination, and operational support to help our teams run smoothly.

The ideal candidate is highly organized, communicates clearly in English, and is comfortable coordinating meetings, managing CRM tasks, and handling resources across multiple offices. Travel to Germany/USA may be required.

Qualifications

• Experience in day to day office administration, ideally in a hybrid or remote-first environment.
• Strong knowledge of Microsoft Office 365 expected
• Familiarity with Confluence, Asana, HubSpot, and Business Central.
• Excellent communication skills in English, optional: German and / or Arabic
• Strong problem-solving skills and customer service mindset.
• Valid work permit for Germany (if applying in Germany), work permit for USA (if applying in USA), UAE work permit/visa can be provided.
• and must be able to travel to Germany and USA.

Responsibilities

• Coordinate appointments and scheduling
• Manage incoming requests and assign unallocated tasks
• Communicate with customers via CRM, EMail, Chat, Messages, Phone
• Maintain and update customer contact records
• Support quote and deal registration processes
• Administer & assign software license information
• Organize customer meetings and events, including venue, travel and on-site support

Skills

Office administration

Strong communication

Hybrid/remote work experience

Customer service mindset

Tools

Confluence

Asana

HubSpot

Business Central

Job description

comdivision is seeking an Office Assistant to support our management team across EMEA, the Middle East and optional North America. This hybrid role combines customer engagement, internal coordination, and operational support to help our teams run smoothly.

The ideal candidate is highly organized, communicates clearly in English, and is comfortable coordinating meetings, managing CRM tasks, and handling resources across multiple offices. Travel to Germany/USA may be required.