Executive & Office Assistant - Hybrid Global Ops

DeepL; Austin (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

Virtual Shares

30 days annual leave

Mental health resources

Regular in-person team events

Job summary

DeepL is seeking an Executive & Office Assistant (US) to support the US VP Sales and ensure smooth day‑to‑day operations of our US offices. The role requires four‑days‑a‑week office presence and strong organizational skills.

You will handle calendar management, travel and expenses, and prepare materials while maintaining confidentiality and a high level of professionalism. This position offers hybrid work and opportunities to drive operational excellence across the team.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Fluency in English (reading, writing, speaking).
• Proficiency with Google Workspace and Mac-based tools.

Responsibilities

• Manage US VP Sales calendar and communications across platforms.
• Create and edit presentations aligned with branding.
• Coordinate meetings and track action items for follow-up.

Skills

English fluency

Calendar management

Discretion & confidentiality

Communication

Organization

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Mac OS

Job description

DeepL is seeking an Executive & Office Assistant (US) to support the US VP Sales and ensure smooth day‑to‑day operations of our US offices. The role requires four‑days‑a‑week office presence and strong organizational skills.

You will handle calendar management, travel and expenses, and prepare materials while maintaining confidentiality and a high level of professionalism. This position offers hybrid work and opportunities to drive operational excellence across the team.