Executive Office Assistant - Financial Services

Talent Depot; New York (NY); On-site; USD 115,000 - 135,000; Full time

Benefits offered by this job

Employer-paid health benefits

401(k) plan

Paid time off (PTO) 20 days

Paid company holidays

Job summary

Talent Depot in New York, NY, seeks a polished Junior Office Administrator to support the daily operations of the Midtown Manhattan office. The role is four days in-office with occasional travel to Stamford, CT, and reports to the Office Manager.

Responsibilities include answering phones, greeting guests, scheduling meetings, handling financial documents, data entry, travel arrangements, and supporting executives and staff with confidential information.

Qualifications

• Bachelor's degree required.
• 5+ years of administrative or office support experience, preferably in financial services or corporate setting.
• Experience supporting senior executives in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.

Responsibilities

• Answer and direct incoming phone calls with a professional first impression.
• Greet guests and manage reception.
• Schedule meetings, maintain calendars, and coordinate conference rooms.
• Prepare and organize financial documents and reports.
• Data entry and filing in electronic and physical systems.
• Process mail, packages, and courier deliveries.
• Order and maintain office supplies and coordinate with vendors.
• Prepare presentations and meeting materials for executives and staff.
• Coordinate domestic travel and prepare expense reports.
• Maintain confidentiality of sensitive information.
• Provide day-to-day administrative support to executives and staff.
• Assist with special projects as needed.

Skills

Executive support

Office software

MS Office

Communication

Attention to detail

Education

Bachelor's degree

Tools

Office management software

Document management systems

Job description

Talent Depot in New York, NY, seeks a polished Junior Office Administrator to support the daily operations of the Midtown Manhattan office. The role is four days in-office with occasional travel to Stamford, CT, and reports to the Office Manager.

Responsibilities include answering phones, greeting guests, scheduling meetings, handling financial documents, data entry, travel arrangements, and supporting executives and staff with confidential information.