Junior Office Administrator

Talent Depot; New York (NY); On-site; USD 115,000 - 135,000; Full time

Benefits offered by this job

Employer-paid health benefits

401(k) plan

Paid time off (PTO) 20 days

Paid company holidays

Job summary

Talent Depot in New York, NY, seeks a polished Junior Office Administrator to support the daily operations of the Midtown Manhattan office. The role is four days in-office with occasional travel to Stamford, CT, and reports to the Office Manager.

Responsibilities include answering phones, greeting guests, scheduling meetings, handling financial documents, data entry, travel arrangements, and supporting executives and staff with confidential information.

Qualifications

• Bachelor's degree required.
• 5+ years of administrative or office support experience, preferably in financial services or corporate setting.
• Experience supporting senior executives in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.

Responsibilities

• Answer and direct incoming phone calls with a professional first impression.
• Greet guests and manage reception.
• Schedule meetings, maintain calendars, and coordinate conference rooms.
• Prepare and organize financial documents and reports.
• Data entry and filing in electronic and physical systems.
• Process mail, packages, and courier deliveries.
• Order and maintain office supplies and coordinate with vendors.
• Prepare presentations and meeting materials for executives and staff.
• Coordinate domestic travel and prepare expense reports.
• Maintain confidentiality of sensitive information.
• Provide day-to-day administrative support to executives and staff.
• Assist with special projects as needed.

Skills

Executive support

Office software

MS Office

Communication

Attention to detail

Education

Bachelor's degree

Tools

Office management software

Document management systems

Job description

New York, United States

Location:Midtown Manhattan, NY (4 days in-office)

Reports To:Office Manager

About the Company

Our client is a highly regarded investment firm with approximately$3 billion in assets under management (AUM), investing across the capital structure of real estate and asset-intensive businesses. The firm is known for its disciplined institutional approach, collaborative culture, and lean, high-performing team.

They are seeking a polished, detail-orientedJunior Office Administratorto support the daily operations of their New York office. This role provides administrative support to senior leadership while helping maintain an organized, professional, and efficient workplace. Occasional travel to the firm's Stamford, CT office may be required.

Key Responsibilities

• Answer and direct incoming phone calls while providing a professional first impression to clients and visitors.
  
• Greet guests and manage the reception area.
  
• Schedule meetings, maintain executive and team calendars, and coordinate conference room reservations.
  
• Prepare, organize, and maintain financial documents, reports, correspondence, and other business records.
  
• Perform accurate data entry and maintain both electronic and physical filing systems.
  
• Process incoming and outgoing mail, packages, and courier deliveries.
  
• Order and maintain office supplies while coordinating with external vendors.
  
• Prepare presentations, reports, and meeting materials for executives and staff.
  
• Coordinate domestic and international travel arrangements and prepare expense reports.
  
• Monitor office equipment and coordinate maintenance or service as needed.
  
• Maintain strict confidentiality when handling sensitive client, financial, and business information.
  
• Provide day-to-day administrative support to executives, financial advisors, and office staff.
  
• Assist with special projects and office initiatives as needed.
  

Requirements

Qualifications

• Bachelor's degree required.
  
• 5+ years of administrative or office support experience, preferably within financial services, banking, investment management, or a corporate environment.
  
• Experience supporting senior executives in a professional office setting.
  
• Working knowledge of office management software and document management systems.
  
• Basic understanding of financial services terminology and business practices.
  
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
  
• Excellent written and verbal communication skills.
  
• Strong organizational, multitasking, and time management abilities.
  
• Exceptional attention to detail and accuracy.
  
• Ability to prioritize competing responsibilities and meet deadlines in a fast-paced environment.
  
• Professional demeanor with outstanding customer service and interpersonal skills.
  
• Base salary:$115,000–$135,000, plus annual bonus.
  
• Fully employer-paid medical, dental, vision, and 401(k) benefits.
  
• 20 days of paid time off.
  
• 10 paid company holidays.
  

Why Join?

• Opportunity to join a respected institutional investment firm with approximately$3 billion in AUM.
  
• Work alongside experienced investment professionals in a collaborative, high-performing environment.
  
• Highly visible role supporting senior leadership and daily office operations.
  
• Competitive compensation, comprehensive employer-paid benefits, and strong work-life balance.
  
• Stable organization with an excellent reputation in the investment management industry.