Office Administrative Assistant

Northbound Executive Search; United States; On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A well-known financial services firm located in New York, NY, seeks a detail-oriented Office Administrator to support operations. The successful candidate will manage data entry, maintain files, assist with audits and provide general office support. Qualified individuals should have 1-3 years of experience in office administration, strong organizational skills, and proficiency in Microsoft Office. An annual salary range of $90,000 to $105,000 is offered along with benefits including medical and vision insurance.

Qualifications

• 1–3 years of office administration or data entry experience, preferably in financial services.
• Strong attention to detail and organizational skills are essential.
• Proficiency in Microsoft Office Suite required.

Responsibilities

• Perform high-volume data entry into internal systems.
• Review and maintain digital and physical files.
• Assist with scanning, uploading, and indexing documents.
• Conduct routine audits of files for accuracy.
• Support team members with administrative tasks.

Skills

Attention to detail

Organizational skills

Proficiency in Microsoft Office Suite

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Office Administrator – Financial Services

Our client, a well‑known financial services firm based in New York, NY is seeking a detail‑oriented and proactive Office Administrator to join our team. This individual will play a key role in supporting the firm’s operations through accurate data entry, file management, and administrative support.

Responsibilities

• Perform high‑volume, accurate data entry into internal systems and databases.
• Review, organize, and maintain digital and physical files to ensure compliance and accessibility.
• Assist with scanning, uploading, and indexing documents.
• Conduct routine audits of files to confirm accuracy and completeness.
• Support team members with administrative tasks such as scheduling, correspondence, and recordkeeping.
• Communicate with internal stakeholders to gather missing information or resolve discrepancies.
• Provide general office support as needed to ensure smooth daily operations.

Qualifications

• 1–3 years of office administration, data entry, or related experience (financial services experience a plus).
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Excellent communication skills, both written and verbal.

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Administrative

Industries

Banking, Financial Services, Professional Services

Benefits

• Medical insurance
• Vision insurance
• 401(k)

Location & Salary

New York, NY – $90,000‑$105,000