Office Manager & Executive Assistant

Atlantic Group; New York (NY); On-site; USD 100,000 - 115,000; Full time

Job summary

Atlantic Group is hiring an Office Manager & Executive Assistant in New York, NY to support executive administration, office operations, and employee engagement activities. The ideal candidate will have 3–8 years of experience in similar roles within the financial services sector, demonstrating strong organizational abilities and proficiency with Microsoft Office Suite.

This position involves managing executive calendars, overseeing daily office functions, and supporting senior leadership in various administrative tasks. Join our dynamic team to contribute to the office's efficiency and effectiveness.

Qualifications

• 3–8 years of executive assistant, office management, or administrative support experience within financial services.
• Experience supporting senior executives and managing office operations.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars and administrative priorities.
• Oversee daily office management activities.
• Prepare meeting agendas and documentation.
• Coordinate vendor and facilities management.
• Support employee events and internal communications.
• Maintain records and handle confidential information.

Skills

Strong communication skills

Organizational abilities

Attention to detail

Problem-solving capabilities

Proficiency with Microsoft Office Suite

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Job Overview – Office Manager & Executive Assistant

Compensation: $100,000 – $115,000/year + bonus
Location: New York, NY
Schedule: Monday to Friday (In-Office)

Atlantic Group is hiring an Office Manager & Executive Assistant in New York, NY for our client, supporting executive administration, office operations, vendor management, and employee engagement activities within a financial services environment. This role will serve as the primary support partner to senior leadership while overseeing day-to-day office management, administrative coordination, and operational functions across the branch. The ideal candidate will bring strong executive support experience, excellent organizational abilities, and prior experience within banking, financial services, or professional services environments.

Responsibilities as the Office Manager & Executive Assistant

• Executive Support: Manage executive calendars, meetings, travel arrangements, expense reporting, presentations, and administrative priorities for senior leadership.
• Office Operations: Oversee daily office management activities including conference room coordination, office supplies, vendor relationships, facilities support, and workplace operations.
• Meeting Coordination: Prepare agendas, presentation materials, reports, and meeting documentation while supporting committee and leadership meeting logistics.
• Vendor & Facilities Management: Coordinate with building management, external vendors, security providers, and service partners to support office operations and compliance requirements.
• Employee Engagement: Support employee events, training coordination, internal communications, and office-wide administrative initiatives.
• Administrative Oversight: Maintain records, policy documentation, calendars, onboarding coordination, and operational tracking processes while handling confidential information with discretion.

Qualifications for the Office Manager & Executive Assistant

• Education: Bachelor’s degree or equivalent professional experience is preferred.
• Experience: 3–8 years of executive assistant, office management, or administrative support experience within financial services, banking, or professional services environments is required.
• Industry Knowledge: Experience supporting senior executives, managing office operations, and coordinating administrative processes within corporate environments is preferred.
• Technical Skills: Proficiency with Microsoft Office Suite including Outlook, Excel, PowerPoint, and Word is required.
• Skills & Attributes: Strong communication skills, organizational abilities, attention to detail, problem-solving capabilities, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment are required.