Executive Office Assistant - Calendar & Records

Pathways To Independence Inc.; Kearny (NJ); On-site; USD 28,000 - 30,000; Full time

Job summary

Pathways to Independence, Inc. is seeking an Administrative Assistant to provide essential office support to the Executive Director and team in Kearny, NJ.

The role emphasizes meticulous record keeping, calendar management, and efficient multi-line phone handling to ensure smooth operations. The ideal candidate will have a high school diploma or equivalent (associate degree preferred), at least 3 years of administrative experience, proficiency with Microsoft Office, and the ability to multitask

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• 3 years administrative/clerical experience.
• Experience with multi-line phone systems.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Valid NJ driver’s license or ability to obtain within 30 days of hire.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Manage and maintain executive and team calendars, scheduling appointments and coordinating meetings.
• Operate multi-line phone systems to handle calls and messages.
• Perform general clerical duties such as filing, data entry, and managing office supplies.
• Maintain accurate and organized records, including confidential documents and reports.

Skills

General admin tasks

Calendar management

Meeting coordination

MS Office

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

Pathways to Independence, Inc. is seeking an Administrative Assistant to provide essential office support to the Executive Director and team in Kearny, NJ.

The role emphasizes meticulous record keeping, calendar management, and efficient multi-line phone handling to ensure smooth operations. The ideal candidate will have a high school diploma or equivalent (associate degree preferred), at least 3 years of administrative experience, proficiency with Microsoft Office, and the ability to multitask