Executive Administrative Assistant | Calendar & Travel

Childrens Rescue Fund; New York (NY); On-site; USD 40,000 - 42,000; Full time

Job summary

Children’s Rescue Fund seeks an Administrative Assistant in Bronx, NY to provide essential administrative support, manage calendars, coordinate meetings, and handle travel arrangements to optimize time management and organizational efficiency.

The role requires strong organizational and communication skills, experience with scheduling software, and the ability to support leadership and staff in a fast-paced office environment.

Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Proven experience in general administrative or clerical roles, preferably in a professional office setting.
• Proficiency in calendar management and scheduling software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and maintain executive and team calendars, scheduling appointments and coordinating meetings to avoid conflicts.
• Arrange domestic and international travel plans, including booking flights, accommodations, and transportation.
• Operate multi-line phone systems to direct calls, take messages, and provide information as needed.
• Perform general clerical duties such as filing, data entry, and records management to ensure organized and accessible documentation.
• Coordinate meeting logistics, including preparing agendas, reserving conference rooms, and distributing materials.

Skills

Calendar management

Scheduling software

Multi-line phone handling

Organizational skills

Verbal & written communication

Education

High school diploma or equivalent

Associate’s degree (preferred)

Tools

Microsoft Office Suite

Google Workspace

Travel booking platforms

Records management systems

Job description

Children’s Rescue Fund seeks an Administrative Assistant in Bronx, NY to provide essential administrative support, manage calendars, coordinate meetings, and handle travel arrangements to optimize time management and organizational efficiency.

The role requires strong organizational and communication skills, experience with scheduling software, and the ability to support leadership and staff in a fast-paced office environment.