Executive Assistant/Administrative Assistant

The Burke Foundation; United States; Hybrid; USD 52,000 - 76,000; Full time

Job summary

The Burke Foundation in New Jersey seeks an Executive Assistant/Administrative Assistant to support the executive leadership team, coordinate schedules, arrange travel, and help maintain efficient daily operations. This role collaborates across teams, manages office tasks, supports Board meetings and events, and may assist with light bookkeeping.

The successful candidate will be proactive, detail-oriented, and skilled at balancing priorities.

Qualifications

• Experience supporting executive leadership in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and anticipate needs.

Responsibilities

• Schedule and coordinate with executive leadership; handle travel arrangements.
• Oversee administrative and office management tasks.
• Support events and Board meetings; assist with bookkeeping tasks as needed.

Skills

Written communication

Verbal communication

Organization

Proactive initiative

Job description

Executive Assistant/Administrative Assistant

The Executive Assistant/Administrative Assistant is an experienced, proactive, detail-oriented, and resourceful individual who will work alongside the executive leadership team to ensure smooth operations. This role is central to ensuring the day-to-day effectiveness of our operations and administration, helping to build an internal infrastructure that supports our impact across New Jersey.

In this fast-paced and collaborative environment, the Executive Assistant/Administrative Assistant will support the Executive Director and President with scheduling and travel; oversee administrative and office management; support events and Board meetings; and manage bookkeeping tasks, as needed. The ideal candidate possesses exceptional written and verbal communication skills, thrives on juggling multiple priorities, anticipate needs, and brings a spirit of continuous learning and initiative to their work.

Foundation hours are Monday through Friday, 9:00 am-5:00 pm.; staff work from the Princeton, NJ office on Tuesdays and Thursdays. This position requires checking on various items outside office hours and handling them as they surface. While the team works from home three days per week, the Executive Assistant/Administrative Assistant may be asked to be in the office more frequently given the nature of the responsibilities.