Executive Office & Admin Coordinator

Huntington; Boston (MA); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Wellness program

Life insurance

Disability insurance

Retirement plan

Paid leave

Paid holidays

PTO

Job summary

Capstone Partners in Boston is seeking an experienced administrative professional to support a busy office. You will handle general office coordination, light reception, travel arrangements, expense reporting, and document preparation for Senior Professionals.

The role requires a proactive, detail-oriented individual with strong communication skills. The position is full-time, Monday through Friday, 8:30am–5:30pm, based in the Boston office.

Qualifications

• At least one year (w/ degree) or three years (w/o degree) of office admin experience.
• Excellent written and verbal communication skills and strong attention to detail.
• Proactive, reliable, and able to work independently in a team.

Responsibilities

• General Office Coordination: maintain office appearance, light reception, greet visitors, and coordinate meetings.
• Firmwide Administrative Support: travel arrangements, expense reports, and document preparation.
• Support with vendor coordination, IT setup, and interview scheduling as needed.
• Assist with creating correspondence, presentations, and logistics for events.

Skills

Excellent written and verbal-communic

Strong organization

Proactive

Detail oriented

Education

Bachelor’s Degree preferred

Tools

Microsoft O365: Word, Excel, Outlook, PowerPoint & Teams

Job description

Capstone Partners in Boston is seeking an experienced administrative professional to support a busy office. You will handle general office coordination, light reception, travel arrangements, expense reporting, and document preparation for Senior Professionals.

The role requires a proactive, detail-oriented individual with strong communication skills. The position is full-time, Monday through Friday, 8:30am–5:30pm, based in the Boston office.