Dynamic Office Administrator & Coordination Specialist

Huntington Bancshares, Inc.; Boston (MA); Presencial; USD 43.000 - 47.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Retirement savings plan

Paid leave / PTO

Descripción de la vacante

Capstone Partners, based in Boston, seeks a motivated administrative professional to support a busy office. You will handle light reception, coordinate meetings, manage supplies, and assist Senior Professionals with travel and expense reports.

This role requires strong communication, reliability, and the ability to work independently in a fast-paced environment. Bachelor’s degree preferred; Monday–Friday, 8:30am–5:30pm, with potential overtime.

Formación

• At least one year (w/ degree) or at least three years (w/o degree) of office admin experience.
• Bachelor’s Degree preferred

Responsabilidades

• Maintain office appearance (kitchen, production & open work areas and conference rooms)
• Provide light reception responsibilities - including answering phones and greeting visitors
• Serve as primary contact to building management
• Coordinate in-office meetings, assisting visitors, ordering catering weekly and as needed
• Manage inventory of supplies & collateral and place orders accordingly
• Distribute mail and packages
• Prepare and process FedEx/UPS packages
• Set-up new hire workstations and conduct clean-outs post-terminations
• Other office coordination tasks as needed
• Coordinate travel arrangements for Senior Professionals
• Assist with expense reports and filing
• Assist with ordering & shipping of closed deal marketing materials

Descripción del empleo

Capstone Partners, based in Boston, seeks a motivated administrative professional to support a busy office. You will handle light reception, coordinate meetings, manage supplies, and assist Senior Professionals with travel and expense reports.

This role requires strong communication, reliability, and the ability to work independently in a fast-paced environment. Bachelor’s degree preferred; Monday–Friday, 8:30am–5:30pm, with potential overtime.