Executive Legal Operations Partner

Rivian; Irvine (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Rivian is seeking an Administrative Business Partner to support two senior legal leaders and bring order and momentum to the teams they lead. You will split time between executives, ensuring calendars, contracts, and reports move swiftly while maintaining discretion with sensitive information.

The role sits at the intersection of executive support, legal operations, and systems across Google Workspace, Onit, Ironclad, and Box.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 4+ years of experience in an administrative, legal support, or business operations role, preferably in tech and supporting senior leaders in a legal environment.
• Advanced Google Workspace skills, particularly Sheets and Slides, plus ability to learn platforms
• Familiarity with Onit (SimpleLegal) and Ironclad
• Strong organizational, project management, and multitasking skills
• Ability to operate with limited direction and maintain discretion with sensitive information
• Willingness to become a commissioned Notary Public within the first year of employment

Responsibilities

• Own daily calendar management for the Chief Corporate Counsel and the Chief Ethics, Compliance and Privacy Officer, including scheduling and logistics.
• Provide calendar support for senior leadership as needed.
• Anticipate changes and resequence commitments to keep high-priority work on track.
• Lead or contribute to special projects defined by the Chief Corporate Counsel.
• Track Purchase Orders and licenses for Real Estate & Construction, including renewals.
• Interface with government agencies and outside counsel on administrative matters.
• Prepare meeting summaries and maintain a running record of team goals and commitments.
• Route documents for signature via Box, Ironclad, and other platforms; maintain organized document structures.
• Draft budget and matter reports from Onit; build Google Sheets trackers for status and spend.
• Plan and support team off-sites and meetings; manage expenses and provisioning.
• Contribute to an inclusive team environment across two organizations.

Skills

Google Workspace

Onit

Ironclad

Box

Calendar management

Executive support

Legal operations

Education

Bachelor's degree or equivalent practical experience

Tools

Onit

Ironclad

Box

Job description

Rivian is seeking an Administrative Business Partner to support two senior legal leaders and bring order and momentum to the teams they lead. You will split time between executives, ensuring calendars, contracts, and reports move swiftly while maintaining discretion with sensitive information.

The role sits at the intersection of executive support, legal operations, and systems across Google Workspace, Onit, Ironclad, and Box.