Executive Legal Operations Partner

Rivian; Palo Alto (CA); On-site; USD 51,000 - 65,000; Full time

Job summary

Rivian is seeking an Administrative Business Partner to support two senior legal leaders. You will manage calendars, coordinate across Legal, Real Estate, and Privacy teams, and help scale our operating rhythms as the company grows. This role sits at the intersection of executive support, legal operations, and workflow systems.

You will own the calendar, drive PO/license tracking, and ensure timely execution of contracts and documents while handling highly sensitive information with discretion.

Qualifications

• Bachelor's degree or equivalent practical experience.
• Experience supporting senior leaders in a legal environment preferred.
• Proficiency with Google Sheets and Google Slides, and quick learner of new tools.

Responsibilities

• Own daily calendar management for two senior leaders.
• Provide calendar support for other senior leaders as needed.
• Anticipate changes and resequence commitments to protect priorities.
• Collaborate with another Administrative Business Partner to resolve conflicts.
• Lead projects defined by the Chief Corporate Counsel.
• Track POs and licenses for Real Estate & Construction; monitor renewals.
• Interface with government staff and outside counsel on admin matters.
• Prepare meeting summaries and maintain records of team commitments.
• Manage admin ops for Ethics, Compliance & Privacy; assist AI newsletter.
• Route documents for signature via Box/Ironclad/Onit; maintain structures.

Skills

Advanced Google Workspace

Strong organizational skills

Excellent written and verbal comms

Ability to learn legal systems

Education

Bachelor's degree or equivalent

Tools

Onit (SimpleLegal)

Ironclad

Box

Job description

Rivian is seeking an Administrative Business Partner to support two senior legal leaders. You will manage calendars, coordinate across Legal, Real Estate, and Privacy teams, and help scale our operating rhythms as the company grows. This role sits at the intersection of executive support, legal operations, and workflow systems.

You will own the calendar, drive PO/license tracking, and ensure timely execution of contracts and documents while handling highly sensitive information with discretion.