Administrative Business Partner

Rivian; Irvine (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Rivian is seeking an Administrative Business Partner to support two senior legal leaders and bring order and momentum to the teams they lead. You will split time between executives, ensuring calendars, contracts, and reports move swiftly while maintaining discretion with sensitive information.

The role sits at the intersection of executive support, legal operations, and systems across Google Workspace, Onit, Ironclad, and Box.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 4+ years of experience in an administrative, legal support, or business operations role, preferably in tech and supporting senior leaders in a legal environment.
• Advanced Google Workspace skills, particularly Sheets and Slides, plus ability to learn platforms
• Familiarity with Onit (SimpleLegal) and Ironclad
• Strong organizational, project management, and multitasking skills
• Ability to operate with limited direction and maintain discretion with sensitive information
• Willingness to become a commissioned Notary Public within the first year of employment

Responsibilities

• Own daily calendar management for the Chief Corporate Counsel and the Chief Ethics, Compliance and Privacy Officer, including scheduling and logistics.
• Provide calendar support for senior leadership as needed.
• Anticipate changes and resequence commitments to keep high-priority work on track.
• Lead or contribute to special projects defined by the Chief Corporate Counsel.
• Track Purchase Orders and licenses for Real Estate & Construction, including renewals.
• Interface with government agencies and outside counsel on administrative matters.
• Prepare meeting summaries and maintain a running record of team goals and commitments.
• Route documents for signature via Box, Ironclad, and other platforms; maintain organized document structures.
• Draft budget and matter reports from Onit; build Google Sheets trackers for status and spend.
• Plan and support team off-sites and meetings; manage expenses and provisioning.
• Contribute to an inclusive team environment across two organizations.

Skills

Google Workspace

Onit

Ironclad

Box

Calendar management

Executive support

Legal operations

Education

Bachelor's degree or equivalent practical experience

Tools

Onit

Ironclad

Box

Job description

About Rivian

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions‑free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

Role Summary

We are seeking an Administrative Business Partner to support two of Rivian's most senior legal leaders - our Chief Corporate Counsel and our Chief Ethics, Compliance and Privacy Officer - and to bring order, rhythm, and momentum to the teams they lead. Your time will be split between the two, and your judgment about how to allocate it is central to the job.

This role sits at the intersection of executive support, legal operations, and the systems that move Legal's work forward - Google Workspace, Onit, Ironclad, and Box. You will be the connective tissue between these two executives and their partners across Supply Chain & Manufacturing, Real Estate & Construction, Privacy, Finance, and outside counsel, and you will help shape how Legal's platforms, reporting, and workflows fit together to support a function that is scaling quickly.

Why This Role Matters

• Two executives, one operating rhythm. Legal's most senior leaders can only move as fast as their calendars, their materials, and their follow‑through allow. You own that rhythm, and the difference between a well‑run week and a chaotic one is almost entirely this role.
• Legal moves at the speed of its documents. Contracts, signature routing, POs, and license renewals are where legal work either advances or quietly stalls. You keep them moving through Box, Ironclad, and Onit - and you notice when something has been sitting too long.
• Visibility into how Legal spends. Budget and matter reporting out of Onit is how Legal's leadership understands its own cost structure and its outside counsel relationships. You produce the reporting that makes those conversations possible.
• Discretion is the job, not a footnote. You will handle privileged, confidential, and personally sensitive information across both corporate and compliance matters. The trust required here is the reason this role sits where it does.
• A front‑row seat as Rivian scales. Real estate and construction for a growing footprint, supply chain agreements, privacy and AI governance - you will see the company's expansion from the inside, and be part of building the operating habits that support it.

Responsibilities

Executive Support & Calendar Leadership

• Own daily calendar management for the Chief Corporate Counsel and the Chief Ethics, Compliance and Privacy Officer, including scheduling, prioritization, and meeting logistics
• Provide calendar support for Senior Corporate, Real Estate, and Privacy leadership as needed
• Anticipate and absorb last‑minute changes, resequencing commitments so that the highest‑priority work still lands
• Partner with the Sr. Leadership Administrative Business Partner to resolve competing priorities across the two executives

Corporate, Real Estate & Construction Support

• Lead and contribute to special projects defined by the Chief Corporate Counsel
• Track Purchase Orders and licenses for the Real Estate & Construction team, including monitoring and submitting PO renewals ahead of expiration
• Interface with staff from governmental agencies and outside counsel offices on administrative and coordination matters
• Prepare meeting summaries and maintain a running record of team accomplishments and commitments

Ethics, Compliance & Privacy Support

• Manage administrative operations for the Ethics, Compliance and Privacy team
• Support production and completion of the team's AI newsletter, coordinating contributions and timelines
• Provide additional support across the function as scope and experience allow

Document, Contract & Systems Operations

• Route documents and contracts for signature via Box, Ironclad, and other platforms, tracking status through completion
• Build fluency in Rivian's legal technology stack and serve as a reliable operator within it
• Maintain organized, access‑appropriate document structures for both corporate and compliance matters
• Handle privileged and personally sensitive information (including PSI) with consistent discretion

Reporting, Budget & Program Tracking

• Draft budget and matter reports from the Onit client matter management platform
• Build and maintain Google Sheets trackers that leadership relies on for status, spend, and follow‑through
• Draft reports, letters, and correspondence, and provide proofreading and formatting support
• Prepare Google Slides presentations suitable for team, cross‑functional, and executive audiences

Team Operations & Culture

• Plan and support team off‑sites and team meetings end to end
• Prepare and process expense reports for both executives as needed
• Contribute to an inclusive, welcoming team environment across two organizations

Qualifications

Required Qualifications

• Bachelor's degree or equivalent practical experience
• 4+ years of experience in an administrative, legal support, or business operations role, preferably in the technology industry and supporting senior leaders in a legal environment
• Advanced Google Workspace skills, particularly Google Sheets and Google Slides, plus demonstrated ability to learn company- and legal‑specific platforms
• Familiarity with - or a clear desire to learn - Onit (formerly SimpleLegal) and Ironclad
• Strong organizational, project management, and problem‑solving skills with excellent multi‑tasking ability
• Highly organized, with proven ability to prioritize under pressure and across competing stakeholders
• Ability to operate with limited day‑to‑day direction and a consistent "get‑it‑done" orientation
• Ability to anticipate and accommodate last‑minute changes in a fast‑moving environment
• Demonstrated experience handling highly sensitive and confidential information, including personally sensitive information (PSI)
• Clear written and verbal communication, with the confidence to ask effective questions and elevate early
• Ability to build trusted working relationships across seniority levels and functions
• Willingness to become a commissioned Notary Public within the first year of employment

Preferred Qualifications

• Paralegal, legal assistant, or law firm operations background, including candidates seeking to transition from a firm environment into an in‑house technology setting
• Experience in high‑growth technology, automotive, manufacturing, or EV environments
• Prior experience supporting C‑level or General Counsel‑level leaders, or supporting two principals simultaneously
• Hands‑on experience with Onit or SimpleLegal, Ironclad, Box, or comparable matter management and CLM platforms
• Exposure to real estate, construction, supply chain, or privacy and compliance functions
• Active Notary Public commission

Pay Disclosure

The compensation range for this role is USD $40.67/hr-$50.84/hr for SoCal‑based applicants and USD $37.42- $46.77/hr for NorCal‑based applicants. This is the lowest‑to‑highest compensation we, in good faith, believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors, including but not limited to specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs.

We offer a comprehensive package of benefits for full‑time and part‑time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits, including life, medical, dental, vision, short‑term disability insurance, and long‑term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian's 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full‑time employee coverage is effective on their first day of employment. Part‑time employee coverage is effective on the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com.

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at [e-mail].

Candidate Data Privacy and Technology

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes ("Candidate Personal Data"). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian's service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

How We Use AI in Our Hiring Process: To ensure transparency, we want candidates to know that Rivian uses iCIMS Talent Cloud Artificial Intelligence (TCAI) and AI‑enabled tools to assist with screening, reviewing, organizing and highlighting profiles and applications that match the key requirements for each role.

AI does not make hiring decisions: Qualified candidate applications are reviewed by a member of our team, and all decisions throughout the process are made by humans. We use AI to support efficiency and consistency, not to replace human judgment. We are committed to a fair, thoughtful, and equitable experience for every candidate.

Participation in AI profile matching is entirely voluntary. If you prefer that your profile not be used in this process, you can opt out at any time. Opting out means your profile will be excluded from automated matching and will not be surfaced for additional roles through this system. Your current application remains active and will not be affected in any way.

Please note that we are currently not accepting applications from third party application services.