Executive Jet Travel Coordinator

Ultipro; Town of Arcadia (NY); Presencial; USD 60.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Holidays

Life insurance

Disability insurance

Flexible spending accounts

Descripción de la vacante

Ashley Furniture is seeking a Corporate Jet Coordinator to manage executive aviation operations across Ashley locations. You will schedule, arrange, and coordinate jet travel for associates and executives, ensuring safe, efficient, and well-planned trips.

You will handle itineraries, policy compliance, coordination with pilots, and travel expenses, while maintaining confidentiality and professionalism in a high-visibility role supporting our leadership team.

Formación

• Associate degree in business, travel, or related field (or equivalent experience).
• Travel industry experience preferred (airports, hotels, transportation).
• Thorough knowledge of travel industry rules and regulations.
• Expert understanding of corporate travel policies.
• Exceptional communication and interpersonal skills.
• Strong analytical and problem-solving abilities under pressure.
• Professional discretion and confidentiality maintenance.
• Time management excellence with multi-project capabilities.
• Good vision for detailed work and documentation.
• Extended sitting ability for long periods.
• Repetitive tasks including keyboards and office equipment operation.
• Extended hours and after-hours availability for aircraft changes.
• High-visibility role supporting executive leadership.

Responsabilidades

• Coordinate corporate jet travel for regular rotation trips and special destinations
• Schedule quarterly trip dates and manage public/private access calendars
• Complete jet request forms and submit for CEO approval
• Arrange accommodations including hotels and ground transportation
• Verify travel policy compliance and obtain signed acceptance forms
• Create detailed itineraries and distribute to passengers, pilots, and key stakeholders
• Monitor flights in real-time and communicate schedule updates
• Support international travel including embassy registrations and checklists
• Review and process jet expenses for accuracy and payment
• Troubleshoot issues and alert appropriate parties for resolution

Conocimientos

Travel coordination

Communication skills

Problem solving

Discretion

Time management

Documentation

Multi-tasking

Detail orientation

Customer service

Educación

Associate degree

Herramientas

Scheduling software

Travel systems

Expense tracking

Descripción del empleo

Ashley Furniture is seeking a Corporate Jet Coordinator to manage executive aviation operations across Ashley locations. You will schedule, arrange, and coordinate jet travel for associates and executives, ensuring safe, efficient, and well-planned trips.

You will handle itineraries, policy compliance, coordination with pilots, and travel expenses, while maintaining confidentiality and professionalism in a high-visibility role supporting our leadership team.