Executive Flight & Travel Coordinator - Hybrid

Duke Energy; Charlotte (NC); Hybrid; USD 85,000 - 130,000; Full time

Job summary

Duke Energy in Charlotte, NC seeks a Flight Coordinator to schedule and manage all executive travel, flights on company aircraft, and related arrangements. You will coordinate with aviation leadership, handle travel documentation, and ensure compliance with FAA, IRS, and SEC requirements while preserving confidential schedules.

Responsibilities include arranging domestic and international flights, coordinating with external providers, and communicating trip details to executives and assistants.

Qualifications

• Bachelor's degree or equivalent with 5 years related experience in travel coordination.
• Experience coordinating high-level executive travel and complex itineraries.
• Familiarity with FAA/IRS/SEC travel documentation is a plus.

Responsibilities

• Arranges, coordinates and schedules all domestic and international flights for Duke Energy Executives and Board Members as required.
• Coordinates with the Managing Director Aviation Services to clarify trip plans, schedules and requirements.
• Obtains required approvals for all flights.
• Coordinates with outside suppliers, FBOs and Charter Companies that provide support to the Aviation Department.
• Works with handlers in support of international travel; Interfaces with corporate security in support of executives’ flight plans and schedules.
• Maintains current knowledge of FAA regulations and ATC procedures.
• Act in the capacity of authorized travel agent.
• Book, coordinate and confirm ground transportation, hotel rooms, rental cars and connecting commercial flights as required for executives, directors and flight crews.
• Manages personal travel for executives to meet the requirements of the FAA, IRS and SEC.
• Communicates confirmation of trip details to all passengers and crews.
• Handle special requests from executives for travel cost quotes, bookings, vehicle delivery and accounting reconciliation.

Skills

Customer service

Communication skills

Attention to detail

Education

Bachelor's degree

High School/GED + 5 years related experience

Job description

Duke Energy in Charlotte, NC seeks a Flight Coordinator to schedule and manage all executive travel, flights on company aircraft, and related arrangements. You will coordinate with aviation leadership, handle travel documentation, and ensure compliance with FAA, IRS, and SEC requirements while preserving confidential schedules.

Responsibilities include arranging domestic and international flights, coordinating with external providers, and communicating trip details to executives and assistants.