Corporate Jet Coordinator

Ultipro; Town of Arcadia (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Holidays

Life insurance

Disability insurance

Flexible spending accounts

Job summary

Ashley Furniture is seeking a Corporate Jet Coordinator to manage executive aviation operations across Ashley locations. You will schedule, arrange, and coordinate jet travel for associates and executives, ensuring safe, efficient, and well-planned trips.

You will handle itineraries, policy compliance, coordination with pilots, and travel expenses, while maintaining confidentiality and professionalism in a high-visibility role supporting our leadership team.

Qualifications

• Associate degree in business, travel, or related field (or equivalent experience).
• Travel industry experience preferred (airports, hotels, transportation).
• Thorough knowledge of travel industry rules and regulations.
• Expert understanding of corporate travel policies.
• Exceptional communication and interpersonal skills.
• Strong analytical and problem-solving abilities under pressure.
• Professional discretion and confidentiality maintenance.
• Time management excellence with multi-project capabilities.
• Good vision for detailed work and documentation.
• Extended sitting ability for long periods.
• Repetitive tasks including keyboards and office equipment operation.
• Extended hours and after-hours availability for aircraft changes.
• High-visibility role supporting executive leadership.

Responsibilities

• Coordinate corporate jet travel for regular rotation trips and special destinations
• Schedule quarterly trip dates and manage public/private access calendars
• Complete jet request forms and submit for CEO approval
• Arrange accommodations including hotels and ground transportation
• Verify travel policy compliance and obtain signed acceptance forms
• Create detailed itineraries and distribute to passengers, pilots, and key stakeholders
• Monitor flights in real-time and communicate schedule updates
• Support international travel including embassy registrations and checklists
• Review and process jet expenses for accuracy and payment
• Troubleshoot issues and alert appropriate parties for resolution

Skills

Travel coordination

Communication skills

Problem solving

Discretion

Time management

Documentation

Multi-tasking

Detail orientation

Customer service

Education

Associate degree

Tools

Scheduling software

Travel systems

Expense tracking

Job description

Join Ashley Furniture as a Corporate Jet Coordinator and take charge of our executive aviation operations. You'll be responsible for scheduling, arranging, and coordinating all corporate jet travel for associates and executives, ensuring safe, efficient, and well-planned trips across all Ashley locations.

This specialized role requires exceptional organizational skills, the ability to make split-second decisions under pressure, and maintaining the highest levels of professionalism and confidentiality while working with all levels of management.

What You'll Do

• Coordinate corporate jet travel for regular rotation trips and special destinations
• Schedule quarterly trip dates and manage public/private access calendars
• Complete jet request forms and submit for CEO approval
• Arrange accommodations including hotels and ground transportation
• Verify travel policy compliance and obtain signed acceptance forms
• Create detailed itineraries and distribute to passengers, pilots, and key stakeholders
• Monitor flights in real-time and communicate schedule updates
• Support international travel including embassy registrations and checklists
• Review and process jet expenses for accuracy and payment
• Troubleshoot issues and alert appropriate parties for resolution

What You Need

• Associate degree in business, travel, or related field (or equivalent experience)
• Travel industry experience preferred (airports, hotels, transportation)
• Thorough knowledge of travel industry rules and regulations
• Expert understanding of corporate travel policies
• Exceptional communication and interpersonal skills
• Strong analytical and problem-solving abilities under pressure
• Professional discretion and confidentiality maintenance
• Time management excellence with multi-project capabilities
• Good vision for detailed work and documentation
• Extended sitting ability for long periods
• Repetitive tasks including keyboards and office equipment operation
• Extended hours and after-hours availability for aircraft changes
• High-visibility role supporting executive leadership
• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Life and disability insurance
• Flexible spending accounts

Who Are We?

• We offer competitive pay and excellent benefits.
• We are a multi-billion-dollar company and the largest manufacturer of furniture in the world and offer one of the industry’s broadest product assortments at over 20,000 storefronts in 123 countries.
• Growth-Focused is one of our core values, and we are dedicated to helping you grow with us through training, mentoring, and coaching as well as investing in the latest design tools, production equipment and new technologies.
• Environmental efforts are a priority as we continually seek to recycle, reuse, and replenish every day.
• Millions of dollars are contributed annually to local and national charities as we seek to improve the lives of people around the world.

We are an equal opportunity employer and provide a drug-free working environment. While Ashley appreciates the interest of all candidates, only those meeting specific position requirements may be contacted. Principals only.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.