Corporate Jet Coordinator

Ashley Furniture Industries; Town of Arcadia (WI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive health, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Professional development opportunities

Life and disability insurance

Flexible spending accounts

Job summary

Ashley Furniture Industries in Town of Arcadia is seeking a Corporate Jet Coordinator responsible for organizing and executing corporate jet travel for associates and executives. The ideal candidate will have exceptional organizational skills and the ability to work under pressure.

Key responsibilities include scheduling trips, managing itineraries, and ensuring compliance with travel policies. Benefits include competitive salary, health insurance, and 401(k) with company match.

Qualifications

• Associate degree in business, travel, or related field (or equivalent experience).
• Travel industry experience preferred (airports, hotels, transportation).
• Thorough knowledge of travel industry rules and regulations.
• Expert understanding of corporate travel policies.
• Proficient computer skills including Microsoft Office Suite.
• Exceptional communication and interpersonal skills.

Responsibilities

• Coordinate corporate jet travel for regular rotation trips and special destinations.
• Schedule quarterly trip dates and manage public/private access calendars.
• Complete jet request forms and submit for approval.
• Arrange accommodations including hotels and ground transportation.
• Monitor flights in real-time and communicate schedule updates.

Skills

Organizational skills

Decision-making under pressure

Communication skills

Time management

Attention to detail

Analytical skills

Education

Associate degree in business or travel-related field

Tools

Microsoft Office Suite

Job description

About The Role

• Full‑Time
• On‑Site

Join Ashley Furniture as a Corporate Jet Coordinator and take charge of our executive aviation operations. You’ll be responsible for scheduling, arranging, and coordinating all corporate jet travel for associates and executives, ensuring safe, efficient, and well‑planned trips across all Ashley locations.

This specialized role requires exceptional organizational skills, the ability to make split‑second decisions under pressure, and maintaining the highest levels of professionalism and confidentiality while working with all levels of management.

What You’ll Do

• Coordinate corporate jet travel for regular rotation trips and special destinations
• Schedule quarterly trip dates and manage public/private access calendars
• Complete jet request forms and submit for CEO approval
• Arrange accommodations including hotels and ground transportation
• Verify travel policy compliance and obtain signed acceptance forms
• Create detailed itineraries and distribute to passengers, pilots, and key stakeholders
• Monitor flights in real‑time and communicate schedule updates
• Support international travel including embassy registrations and checklists
• Review and process jet expenses for accuracy and payment
• Troubleshoot issues and alert appropriate parties for resolution

What You’ll Need

• Associate degree in business, travel, or related field (or equivalent experience)
• Travel industry experience preferred (airports, hotels, transportation)
• Thorough knowledge of travel industry rules and regulations
• Expert understanding of corporate travel policies
• Proficient computer skills including Microsoft Office Suite
• Exceptional communication and interpersonal skills
• Strong analytical and problem‑solving abilities under pressure
• Professional discretion and confidentiality maintenance
• Time management excellence with multi‑project capabilities
• Good vision for detailed work and documentation
• Extended sitting ability for long periods
• Repetitive tasks including keyboards and office equipment operation

Work Environment

• Extended hours and after‑hours availability for aircraft changes
• Fast‑paced environment requiring quick decision‑making
• High‑visibility role supporting executive leadership

Benefits

• Competitive salary
• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities
• Life and disability insurance
• Flexible spending accounts

We are an equal‑opportunity employer and provide a drug‑free working environment.