Executive IT Administrative Assistant

Delaware North; Buffalo (NY); On-site; USD 26,000 - 44,000; Full time

Benefits offered by this job

Weekly pay

Training and development opportunities

Employee discounts

Flexible work schedules

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid vacation days and holidays

Parental bonding leave

Employee assistance program

Tuition and/or certification reimburse

Job summary

Delaware North is seeking an Information Technology Administrative Assistant for our Buffalo, NY headquarters. The role provides high-level administrative support to IT leaders, handling calendars, travel, communications, and meeting logistics.

You will assist with agendas, materials, and expense processing while maintaining discretion with confidential information. The position offers a full-time schedule, on-site work at our Buffalo campus, and opportunities for career growth within a global

Qualifications

• 3+ years of experience supporting senior IT leaders or executive teams.
• Expertise managing complex calendars and travel arrangements.
• Proficiency with Microsoft 365 applications (PowerPoint, Excel, Word).
• Strong interpersonal and communication skills; ability to handle confidential information.

Responsibilities

• Manage executive calendars, coordinate meetings, arrange travel, and oversee appointments.
• Serve as primary point of contact for internal/external stakeholders and screen inquiries.
• Prepare agendas, presentations, and meeting materials for executive meetings.
• Process expense reports, invoices, and administrative requests with accuracy.
• Provide clerical support and maintain records; order department supplies.
• Build relationships with executives and partners, handling sensitive information discreetly.
• Coordinate and execute special projects with timelines and deliverables.

Skills

Calendar management

Executive support

Interpersonal skills

Communication

Organizational skills

Education

Associate degree

Tools

Microsoft 365

Job description

Delaware North is seeking an Information Technology Administrative Assistant for our Buffalo, NY headquarters. The role provides high-level administrative support to IT leaders, handling calendars, travel, communications, and meeting logistics.

You will assist with agendas, materials, and expense processing while maintaining discretion with confidential information. The position offers a full-time schedule, on-site work at our Buffalo campus, and opportunities for career growth within a global