IT Administrative Assistant

Delaware North; Buffalo (NY); On-site; USD 26,000 - 43,000; Full time

Benefits offered by this job

Weekly pay

Training opportunities

Employee discounts

Flexible work schedules

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid vacation days

Paid holidays

Parental bonding leave

Tuition reimbursement

Job summary

Delaware North in Buffalo, NY is hiring a full-time Information Technology Administrative Assistant to support a senior IT leader and managers. You will provide administrative support in a diverse and complex environment, enabling efficient scheduling, communications, and project execution.

The role offers weekly pay, development opportunities, and a comprehensive benefits package, with a focus on calendar management, travel coordination, expenses, and professional correspondence to help the IT

Qualifications

• Associate degree preferred.
• 3+ years supporting senior IT leaders or executive teams in an administrative capacity.
• Strong calendar management and travel coordination.
• Excellent written and verbal communication with executives.

Responsibilities

• Manage executive calendars, coordinate meetings, arrange travel, and oversee appointments to support efficient scheduling and operations.
• Serve as the primary point of contact for internal and external stakeholders by managing communications, screening inquiries, and directing requests appropriately.
• Prepare and compile agendas, presentations, meeting materials, and supporting documentation for executive and management meetings.
• Process expense reports, invoices, and departmental administrative requests while maintaining accuracy and timeliness.
• Perform clerical and office support duties, including responding to inquiries, maintaining records, and ordering department supplies.
• Build and maintain effective working relationships with executives, business partners, and external stakeholders while handling sensitive information with discretion.
• Coordinate and execute special projects by managing timelines, requirements, and deliverables to ensure successful completion.

Skills

Calendar management

Executive support

Microsoft 365

Communication skills

Travel coordination

Expense processing

Documentation

Education

Associate degree

Tools

PowerPoint

Excel

Word

Job description

The opportunity

Delaware North is hiring a full-timeInformation Technology Administrative Assistantto join our team at our global headquarters in Buffalo, New York. As an IT Administrative Assistant, you willbe responsible forproviding administrative support ata high degree of diversity and complexity, for a senior leader and managers.If you are seeking a role that provides career growthopportunitiesand an engagingwork environment,

Pay

$19.38 - $31.95 / hour

Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer.

What we offer

We care about our team member's personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:

• Weekly pay
• Training and development opportunities
• Employee discounts
• Flexible work schedules

Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance program, and tuition and/or professional certification reimbursement.

What will you do?

• Manage executive calendars, coordinate meetings, arrange travel, and oversee appointments to support efficient scheduling and operations
• Serve as the primary point of contact for internal and external stakeholders by managing communications, screening inquiries, and directing requests appropriately
• Prepare and compile agendas, presentations, meeting materials, and supporting documentation for executive and management meetings
• Process expense reports, invoices, and departmental administrative requests whilemaintainingaccuracy and timeliness
• Perform clerical and office support duties, including responding to inquiries,maintainingrecords, and ordering department supplies
• Build andmaintaineffective working relationships with executives, business partners, and external stakeholders while handling sensitive information with discretion
• Coordinate and execute special projects by managing timelines, requirements, and deliverables to ensure successful completion

More about you

• Associatedegree preferred.
• 3 or more years of experience supporting senior IT leaders or executive teams in an administrative capacity.
• Expertise managing complex calendars, coordinating travel, processing expenses and handling multiple priorities with ease.
• Strong proficiency with Microsoft 365 including PowerPoint, Excel, Word, and enterprise-wide technology systems.
• High level of interpersonal skills to handle sensitive information and confidential situations.
• Exceptional communication skills with the ability to interact confidently and professionally with executives, buisness partners, and stakeholders at all levels.
• Strong organizational skills, attention to detail, and the abilty to anticipate needs before they arise.
• The agility to manage competing priorities, coordinate departmental activities, and keep critical initiatives moving forward.

Shift details

M-F