Dynamic Administrative Assistant — Front Desk & Office Ops

Schneider Electric; Buffalo (NY); On-site; USD 71,635,000 - 83,097,000; Full time

Benefits offered by this job

Competitive compensation

Growth opportunities

Inclusive environment

Access to technology

Job summary

Schneider Electric seeks an Administrative Assistant to be the first point of contact at the Buffalo headquarters. You will greet visitors, manage calls and mail, and keep conference rooms ready. The role includes scheduling, data entry, onboarding support, and coordinating room bookings.

Travel between Lancaster and Cheektowaga may be required. A high school diploma is expected, with an associate degree preferred, and Microsoft Office proficiency is essential for daily tasks.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Previous receptionist/administrative experience a plus.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite required.
• Strong organization and discretion when handling sensitive information.

Responsibilities

• Greet and assist visitors, clients, and employees with professionalism and courtesy.
• Answer and direct incoming phone calls using a multi-line phone system.
• Manage incoming and outgoing mail and deliveries.
• Maintain reception area and conference rooms for cleanliness and readiness.
• Schedule meetings and coordinate room bookings.
• Assist with data entry, filing, and document preparation.
• Support HR and Operations onboarding and office logistics.
• Monitor office supplies and place orders as needed.
• Coordinate catering and meal arrangements for internal events and visits.

Skills

Receptionist experience

Customer service

Microsoft Office

Verbal and written communication

Organizational skills

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Office Suite

Multi-line phone system

Job description

Schneider Electric seeks an Administrative Assistant to be the first point of contact at the Buffalo headquarters. You will greet visitors, manage calls and mail, and keep conference rooms ready. The role includes scheduling, data entry, onboarding support, and coordinating room bookings.

Travel between Lancaster and Cheektowaga may be required. A high school diploma is expected, with an associate degree preferred, and Microsoft Office proficiency is essential for daily tasks.