Administrative Assistant to CIO

Delaware North; Buffalo (NY); On-site; USD 55,399,000 - 91,550,000; Full time

Benefits offered by this job

Weekly pay

Training and development opportunities

Employee discounts

Flexible work schedules

Job summary

Delaware North in Buffalo, NY is seeking a full-time IT Administrative Assistant to provide high-level administrative support to senior IT leaders and managers. You will manage calendars, coordinate travel, prepare materials, process expenses, and handle communications with internal and external stakeholders.

The ideal candidate has an Associate degree, 3+ years of executive-support experience, and strong MS 365 proficiency, with exceptional organizational and confidential-information handling

Qualifications

• Associate degree preferred.
• 3+ years supporting senior IT leaders.
• Expertise managing calendars, travel, expenses and multiple priorities.
• Proficient with Microsoft 365 (PowerPoint, Excel, Word).
• Strong interpersonal and communication skills.
• Discretion with confidential information.

Responsibilities

• Manage executive calendars, coordinate meetings, travel, and appointments.
• Serve as primary contact for internal and external stakeholders.
• Prepare agendas, presentations, and meeting materials.
• Process expense reports, invoices, and admin requests.
• Clerical support: records, supplies, inquiries.
• Build relationships with executives and partners while handling sensitive information.
• Coordinate and execute special projects with timelines and deliverables.

Skills

Executive support

Calendar management

Travel coordination

Communication

Multitasking

Education

Associate degree

Tools

Microsoft 365

PowerPoint

Excel

Word

Job description

The opportunity

Delaware North is hiring a full-timeInformation Technology Administrative Assistantto join our team at our global headquarters in Buffalo, New York. As an IT Administrative Assistant, you willbe responsible forproviding administrative support ata high degree of diversity and complexity, for a senior leader and managers.If you are seeking a role that provides career growthopportunitiesand an engagingwork environment, apply to join our team!

Pay

$19.38 – $31.95 / hour

Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer.

What we offer

We care about our team member’s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:

• Weekly pay
• Training and development opportunities
• Employee discounts
• Flexible work schedules

Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance program, and tuition and/or professional certification reimbursement.

What will you do?

• Manage executive calendars, coordinate meetings, arrange travel, and oversee appointments to support efficient scheduling and operations
• Serve as the primary point of contact for internal and external stakeholders by managing communications, screening inquiries, and directing requests appropriately
• Prepare and compile agendas, presentations, meeting materials, and supporting documentation for executive and management meetings
• Process expense reports, invoices, and departmental administrative requests whilemaintainingaccuracy and timeliness
• Perform clerical and office support duties, including responding to inquiries,maintainingrecords, and ordering department supplies
• Build andmaintaineffective working relationships with executives, business partners, and external stakeholders while handling sensitive information with discretion
• Coordinate and execute special projects by managing timelines, requirements, and deliverables to ensure successful completion

More about you

• Associatedegree preferred.
• 3 or more years of experience supporting senior IT leaders or executive teams in an administrative capacity.
• Expertise managing complex calendars, coordinating travel, processing expenses and handling multiple priorities with ease.
• Strong proficiency with Microsoft 365 including PowerPoint, Excel, Word, and enterprise-wide technology systems.
• High level of interpersonal skills to handle sensitive information and confidential situations.
• Exceptional communication skills with the ability to interact confidently and professionally with executives, buisness partners, and stakeholders at all levels.
• Strong organizational skills, attention to detail, and the abilty to anticipate needs before they arise.
• The agility to manage competing priorities, coordinate departmental activities, and keep critical initiatives moving forward.

Shift details

M-F

Source: Hospitality Online