Executive IT Admin Assistant to Senior Leaders (Hybrid)

U.S. Bank; Hopkins (MN); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Healthcare

Life insurance

Disability insurance

Parental leave

401(k)

Paid vacation

Holiday pay

Adoption assistance

Sick leave

Job summary

U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in IT. You will manage calendars, plan meetings, prepare materials, and coordinate communications and events from a central role.

The position requires handling confidential information with professionalism and multi-tasking in a fast-paced environment. This on-site role offers opportunities to optimize operations and partner with IT leadership.

Qualifications

• High school diploma or equivalent.
• 5+ years of administrative assistant experience for leaders.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced Microsoft 365 proficiency (Copilot, Outlook, Teams, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• High attention to detail and confidentiality.

Responsibilities

• Manage executive calendars and scheduling priorities.
• Plan and coordinate meetings, events, and travel.
• Prepare correspondence, presentations, and meeting materials.
• Manage Outlook delegate access, shared mailboxes, and distribution lists.
• Support leadership communications and announcements.
• Track action items and follow-up.
• Coordinate team events and leadership town halls.
• Handle confidential information with professionalism.
• Partner with leaders to improve organizational execution.
• Coordinate supplies and logistics for the local office.

Skills

Calendar management

Microsoft 365

Communication

Time management

Confidentiality

Education

High school diploma

Tools

Copilot

Outlook

Teams

Word

Excel

PowerPoint

Job description

U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in IT. You will manage calendars, plan meetings, prepare materials, and coordinate communications and events from a central role.

The position requires handling confidential information with professionalism and multi-tasking in a fast-paced environment. This on-site role offers opportunities to optimize operations and partner with IT leadership.